Executive Administrative Assistant to the Dean of Rocky Vista University Montana
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Job Location:
Billings, MT - USA
Yearly Salary:
$ 56600 - 69500
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Location Job Title Benefits
Rocky Vista University in Billings MT has an opening for an
Executive Administrative Assistant to the Dean of Rocky Vista University Montana (Full-Time)
To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at .
SALARY: $56600 to $69500 per year.The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to skill knowledge experience education and credentials.
BENEFITS:
RVU offers a full benefits package that includes Health Dental and Vision insurance along with 2 weeks (minimum) accrued paid vacation days per year 12 accrued sick days per year personal days 13 paid holidays and 401(K) match up to 7% based on employees contribution.
Commitment to Inclusive Excellence: We are Rocky Vista University (RVU) a diverse equitable and inclusive healthcare education university that recognizes values and respects the commonalities and differences reflected in our students staff faculty and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.
RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.
Primary Purpose
Provide high-level confidential and complex administrative assistance and support to the Dean of Rocky Vista University Montana College of Osteopathic Medicine.
Essential Job Functions
- Coordinate daily functions of the Office of the Dean performing a broad spectrum of administrative and secretarial duties; screens visitors and phone calls; and handles inquiries and requests for information as appropriate; maintains appointment calendar; reviews and/or coordinates mail and documents for signature.
- Interact with high-level executives visitors and students providing direction and support on behalf of the Deans Office as needed.
- Coordinate and attend meetings prepare agendas minutes supporting documents and reports while upholding the highest level of confidentiality and professionalism.
- Maintains daily calendar for the Vice-President/Dean schedules meetings and appointments; coordinates special events as needed.
- Coordinate travel and hotel accommodations for the Dean.
- Provide support for accreditation requirements including assisting in submitting required reports and coordinating and planning the logistics for site visits.
- Cross-coverage of administrative functions in the Deans office as necessary. Work cooperatively with others and accept appropriate direction from the leaders in the Deans Suite.
- Maintain and monitor department budget and monthly purchasing card reconciliation.
- Support and create related administrative systems processes and policies as needed for the new campus.
- Help build a culture that respects values and promotes diversity equity and inclusion.
- Other duties may be assigned which might include project and committee assignments for the university.
Required Knowledge Skills and Abilities
- The ability to interact with faculty staff and students in a fast-paced environment sometimes under pressure remaining flexible proactive resourceful and efficient with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills strong decision-making ability and attention to detail are equally important.
- Ability to interact with staff faculty and students in a fast-paced environment.
- Capable to work under pressure efficiently and with a high level of professionalism.
- Outstanding organizational and communication skills.
- Demonstrate strong computer skills specifically Microsoft Office Products (Word Excel Outlook and PowerPoint) and Adobe Pro.
- Ability to discreetly handle confidential material.
- Ability to plan organize and schedule office priorities.
- Ability to multi-task and problem solve innovatively.
- Work effectively in a team-based environment.
- Demonstrate effective time management skills and ability to meet deadlines.
- Ability to prepare and analyze documents reports and presentations.
- Attention to detail and quality of work essential.
- Ability to professionally write and edit emails draft memos and other professional communications on behalf of the Dean.
- Exhibit appropriate independent decision-making and judgments creativity in problem-solving and work independently when necessary without supervision.
Minimum Qualifications
- Associates Degree from an accredited institution in a related field and considerable increasingly responsible administrative experience OR commensurate combination of experience and training that provides the necessary knowledge skills and abilities.
Preferred Qualifications
- Bachelors Degree from an accredited institution.
- Previous experience successfully creating and/or modifying processes.
- Experience and ability to interact with internal senior staff and corporate-level administrators.
- Experience coordinating events with external C-level officers and organization representatives.
Final applicant will be required to pass background check and drug screening.
Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.
Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.
- Ability to orally communicate effectively with others;
- Ability to communicate effectively in writing using the English language;
- Ability to work cooperatively with colleagues and supervisory staffs at all levels;
- May be exposed to short intermittent and/or prolonged periods of sitting and/or standing in performance of job duties;
- May be required to accomplish job duties using various types of equipment/supplies to include but not limited to pens pencils calculators computer keyboards telephone etc.;
- May be required to transport oneself to other campus offices conference rooms and on occasion to off-campus sites to attend meetings conferences workshops seminars etc.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Rocky Vista University offers leading DO programs with campuses in Colorado, Utah, and Montana. Explore our programs and start your medical career today
