Administrative Assistant

Administrative Assistant

Overview:

We are seeking a highly organized detail-oriented Administrative Assistant to provide comprehensive support to the C-suite and senior management. This role is critical for ensuring smooth office operations managing sensitive information and coordinating a wide range of administrative tasks. The ideal candidate will demonstrate professionalism discretion and the ability to handle multiple priorities in a fast-paced environment.

Knowledge Skills and Abilities:

• Advanced proficiency in Microsoft Office Suite (Excel Word Outlook PowerPoint) with strong calendar management capabilities.
• Exceptional verbal and written communication skills paired with superior organizational and time management abilities including the capacity to prioritize and manage competing demands effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and keen attention to detail.
• Must possess a valid drivers license and have a reliable vehicle for occasional errands.

Essential Functions and Duties:

• Serve as the primary point of contact for executives and internal/external stakeholders.
• Manage incoming calls emails correspondence and in-person inquiries; screen and prioritize.
• Maintain calendars schedule meetings reserve rooms and coordinate travel arrangements.
• Draft proofread and edit letters memos agendas meeting materials minutes and other documents as needed.
• Assist with purchasing prepare and submit business expense reports and credit card reconciliations.
• Maintain contracts database (leases lab agreements physician contracts NDAs etc.).
• Track expenses monitor and order supplies and schedule maintenance repairs.
• Ensure completion and reporting of assigned tasks in a clear and timely manner.
• Preferred: Notary Public certification (not required).
• Other duties as assigned.

Education and Experience:

• College degree preferred but not required.
• Minimum 5 years of administrative support experience required.

Schedule:

• Business hours (MondayFriday).

Pay Rate:

• Based on experience and education.

Granger Medical Clinic offers competitive wages and excellent benefits. Benefits include:

• Vision
• Dental
• Medical
• Sick Leave
• Paid Time Off
• Life Insurance
• Paid Maternity Leave
• Tuition Reimbursement
• Short- and Long-Term Disability
• Employee Assistance Program (EAP)
• Health Savings and Flexible Spending Accounts
• 401(k) with a Company Match Profit Share and Safe Harbor Contributions

Granger Medical Clinic provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirements Granger Medical Clinic complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall and transfer leaves of absence compensation and training.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regards to race color religion gender sexual orientation gender identity national origin age disability status genetic information and testing Family & Medical Leave protected veteran status or any other characteristic protected by law.