Facilities Project Manager Senior

Welcome to the City of Charlotte

Charlotte is Americas Queen City opening her arms to a diverse and inclusive community of residents businesses and visitors alike. Here you will find a safe family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety health and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork openness accountability productivity and employee development

• Providing all customers with courteous responsive accessible and seamless quality services

• Taking initiative to identify analyze and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

Major Duties and Responsibilities

• Provides primary managerial direction and performs personnel administrative functions of direct report staff (e.g. training supervising work assignments timesheets performance evaluations etc.) for maintaining necessary staffing enhancing productivity of staff and ensuring necessary department outcomes are achieved.
• Plan manage and deliver facilities projects from initiation through completion including scope development budgeting scheduling and resources coordination.
• Serve as project lead for major capital renovation and operational projects across facilities.
• Works in tandem with CATS Development Division to capture potential capital projects and align them with the internal projects set up with Facilities Maintenance
• Align facility improvements with capital planning and CATS priorities.
• Makes recommendations to the Facilities Maintenance Management Team for any special project.
• Prepare and present project proposals justifications and updates to leadership.
• Develop and manage project scopes budgets timelines procurement plans and risk mitigation strategies.
• Monitor project budgets and expenditures prepare financial reports and manage change orders and cost controls. Conduct regular site visits to monitor progress ensure quality control and address safety or operational concerns.
• Maintain project records drawings contracts and as-built documentation in accordance with CATS policies
  Prepares evaluates and directs action plans to complete audit documentation required by local state and federal agencies.
• Analyzes new technology for Facilities Maintenance for efficiency and effectiveness. Works in tandem with the Departments of IT and Innovation to provide recommendations.
• Assist leadership with preparation of the five-year capital plan and budgeting efforts.
• Serve as a primary point of contact for internal stakeholders and external vendors on assigned projects.
• Coordinate closely with engineering procurement safety and operations staff to ensure seamless execution of projects.
• Ensure minimal disruption to ongoing operations during project implementation.
• Provides excellent customer service to CATS internal and external customers.
• Applies SMS (Safety Management System) methods and principles in daily routine and supports all aspects of the agencys Public Transportation Agency Safety Plan (PTASP).
• Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.
• Available to respond to emergency situations 24/7 and able to work flexible hours or shifts as required by operational needs.

Core Competencies:

• Clearly defines project goals roles and responsibilities. Sets milestones and performance measures; monitors progress through each phase of the project lifecycle. Holds self and others accountable for timely cost-effective and high-quality delivery of transit facility projects. Provides regular updates to stakeholders and leadership.
• Recognizes opportunities and quantifies potential gains and losses by applying principles of finance accounting and business management.
• Working effectively and productively with others especially in a team setting. Working cooperatively effectively and productively with internal and external customers.
• Aligns own behavior and decisions with the needs and goals of the organization to increase productivity and efficiency.
• Makes well thought-out yet efficient decisions based on pertinent facts relevant information and good judgment. Identifies key issues analyzes cause-effect relationships clarifies input from different sources and reaches appropriate decisions in a timely manner.
• Independently performing and accomplishing assignments and serving as a source of supply and support for the department customers and/or the organization.
• Clearly assigns responsibilities for tasks and decisions; sets clear objectives and measures monitors process progress and results; provides feedback to employees and management.
• Demonstrates respect openness and sensitivity toward individuals from diverse social cultural and professional backgrounds. Actively promotes an inclusive work environment across all project teams and stakeholder groups.
• Speaks and writes clearly and professionally tailoring messages to a range of audiences including technical staff leadership contractors and community stakeholders. Listens actively and ensures critical project information is shared accurately and in a timely manner.

Knowledge Skills and Abilities:

Knowledge of:

• Facilities maintenance and construction project management principles within a public transit or infrastructure environment.
• Building systems including HVAC electrical plumbing and structural integrity.
• Applicable codes and regulations including OSHA ADA local/state building codes and FTA compliance requirements.
• Public procurement procedures contract terms and vendor oversight processes.
• Principles and practices of employee supervision
• Project management
• Change management
• Knowledge of Federal (FTA) State (NC) and Agency laws rules and regulation
• Industry best practices
• Business English
• Standard office procedures
• Microsoft Office products

Skilled in:

• Performing a variety of duties often changing from one task to another of a different nature (multi-tasking)
• Critical thinking and analysis
• Reviewing and interpreting construction plans drawings and specifications.
• Organizational/time management skills
• Attention to detail
• Preparing project budgets timelines scopes of work and performance reports.
• Effectively communicating with staff contractors and external stakeholders.
• Utilizing project management tools and software for scheduling tracking and reporting.

Ability to:

• Read and interpret architectural and engineering plans.
• Deliver presentations
• Plan organize and coordinate several projects simultaneously under tight deadlines and changing priorities.
• Analyze problems develop and implement solutions
• Manage and monitor budgets
• Establish and maintain effective working relationships
• Meet schedules and deadlines of the work
• Follow verbal and written instructions

Minimum Qualifications:

• Bachelors degree in Engineering Construction Management Architecture Facilities Management or a related field AND at least five (5) years of experience in facilities maintenance construction project management or a related field.
• OR Associate degree in a related field AND seven (7) years of progressively responsible experience in construction or facilities project management.
• OR High school diploma or GED AND nine (9) years of progressively responsible experience in construction facilities maintenance or capital project coordination.
• Valid drivers license with a good driving record.
• Must be able to work flexible hours and respond to emergencies as needed.

Preferred Qualifications:

• Experience in a transit or public sector environment.
• Registration as a P.E. or AIA.
• Familiarity with public sector procurement and capital planning processes.
• Proficiency in project management software and tools.
• Familiarity with building codes ADA OSHA and environmental compliance regulations.
• Demonstrated experience managing vendor contracts and construction schedules.
• Experience with federal/state funding compliance including FTA grants and reporting.
• Strong understanding of transit-related codes safety standards ADA compliance and public procurement practices.
• Certification in project management (e.g. PMP CAPM or construction (e.g. CCM) is a

CONDITIONS OF EMPLOYMENT

The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race religion color sex national origin marital status age disability sexual orientation political affiliation or on the basis of actual or perceived gender as expressed through dress appearance or behavior.

Our culture is to serve the community honorably.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where self-service application kiosks are available. They are located in our office at 700 East 4th Street Suite 200 Charlotte NC 28202. We are open Monday through Friday from 9:30 a.m. to 3:30 p.m. (EST) excluding official City holidays.

For questions about your application or the hiring process please email .

The City of Charlotte is committed to making our services and programs accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modifications will be provided. To make a request please fill out the Innovation & Technology ADA request form or call 704.336.4120.

BENEFITS

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Clickhereto learn more about the City of Charlottes benefits.

The City of Charlotte is a drug and alcohol-free workplace.