Senior Administrative Program Support Specialist

Job Description: Senior Administrative Program Support Specialist

Location: Naval Postgraduate School (NPS) Monterey CA
Clearance Requirement: Must be a U.S. Citizen
Position Type: Full-Time Onsite (No Telework)

Position Summary

The Naval Postgraduate School (NPS) in Monterey CA is seeking a highly skilled Senior Administrative Program Support Specialist to provide comprehensive program management administrative travel and financial support services for the Naval Research Program (NRP).

The NRP funded by the Secretary of the Navy (SECNAV) supports research initiatives for the Navy and Marine Corps to enhance fleet operations technical capabilities and overall readiness. This position will play a critical role in supporting the Program Manager (PM) in managing a Research Development Test & Evaluation (RDT&E) portfolio.

This is a senior-level onsite position requiring strong organizational financial and administrative expertise in a government military or academic setting.

Key Responsibilities

• Provide full-spectrum administrative and clerical support to the NRP Program Manager.
• Assist with financial tracking budgeting and reporting for multi-year research and development programs.
• Coordinate and schedule official travel workshops conferences and stakeholder engagements.
• Maintain program records documentation schedules and correspondence.
• Perform records management data entry filing and general office support.
• Assist in the preparation of reports analytics and program metrics for internal and external stakeholders.
• Liaise with program stakeholders across NPS Navy and Marine Corps organizations.
• Ensure compliance with internal NRP policies regulations and processes.
• Provide exceptional customer service and professional communication on behalf of the NRP Program Office.

Qualifications

Minimum Requirements:

• Bachelors degree (BA/BS) in Business Management Finance Accounting or a related field.
• At least two (2) years of relevant work experience within the past five (5) years in office administration and management with responsibilities in finance accounting and customer support.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and MAC OS.
• Strong organizational skills with the ability to manage multiple priorities.
• Must be a U.S. Citizen.

Desired Qualifications:

• Prior administrative support experience in a government military or academic setting.
• Familiarity with federal research programs project cycles or Department of Defense (DoD) administrative processes.
• Experience coordinating high-level meetings workshops or conferences.
• Knowledge of financial reporting and program analytics.

Work Location & Schedule

• Place of Performance: Naval Postgraduate School Monterey CA.
• Work Hours: Monday Fridayexcluding federal holidays. Adjustments may be approved by the Technical Point of Contact (TPOC).
• This is a non-telework onsite position.