Office Assistant/Receptionist
Office Assistant/Receptionist
Posted on :
16-09-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
16-09-2025
Job Description
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. Our client is a trusted engineering construction and project management partner to industry and government. Differentiated by the quality of their people and their relentless drive to deliver the most successful outcomes they align their capabilities to their customers objectives to create a lasting positive impact. Since 1898 they helped customers complete more than 25000 projects in 160 countries on all seven continents that have created jobs grown economies improved the resiliency of the worlds infrastructure increased access to energy resources and vital services and made the world a safer cleaner place.
Job Title: Office Assistant/Receptionist
Location: Washington DC 20001
Duration: 12 Months
Job Type: Temporary Assignment
Work Type: Onsite
JOB DESCRIPTION:
Role Overview:
- This position is for an Office Services Assistant/Receptionist supporting the C-Suite executive office at clients Washington DC location.
- As the first point of contact for senior executives CEOs high-profile visitors and business partners this role requires a polished professional demeanor and exceptional customer service skills.
Job Responsibilities:
- Serve as the primary point of contact at the reception desk greeting and assisting executives clients contractors and distinguished guests with professionalism and discretion.
- Manage incoming calls correspondence and inquiries ensuring prompt and courteous communication.
- Oversee visitor check-in and badge distribution maintaining a welcoming and secure process.
- Maintain a professional and organized front desk lobby and reception area ensuring it reflects the standards of a C-Suite office.
- Provide personalized assistance to visitors and employees including answering questions offering directions and coordinating with other departments as needed.
- Ensure amenities and common areas are clean stocked and presentable at all times.
- Coordinate and support conference room reservations set-ups and special requests for meetings and events.
- Set up rearrange and monitor conference room furniture AV equipment and supplies to accommodate different meeting requirements.
- Monitor and report any maintenance or equipment issues promptly
- Monitor and report any maintenance or equipment issues within conference and meeting spaces to ensure all areas are fully functional.
- Perform additional receptionist and office support duties as assigned.
- Assist with onboarding and offboarding processes for new hires or departing employees including preparing welcome materials and coordinating workspace setups.
- Prepare edit and distribute internal memoranda communications or reports at the request of executive staff.
- Coordinate catering and hospitality services for meetings events and VIP visits.
- Support the organization of office events celebrations or recognition activities helping to foster a positive work environment.
Job Qualifications:
- Intermediate proficiency in Microsoft Excel Outlook PowerPoint and Word (skills assessment may be given)
- Strong written and verbal communication including accurate spelling grammar punctuation and syntax (skills assessment may be given)
- Experience as receptionist administrative assistant office coordinator or supporting executives in a corporate environment
- Knowledge of office services practices and procedures
- Excellent interpersonal organization and communication skills
- Ability to interact professionally with senior executives VIPs and high-profile visitors
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Strong attention to detail and commitment to providing exceptional service.
- Reliable proactive and adaptable with the ability to anticipate needs and resolve issues quickly.
- Professional demeanor with excellent interpersonal and communication skills both verbal and written.
Preferred Qualifications:
- Previous client experience working as a receptionist/administrative assistant
- In depth knowledge of client organizational structure functions and procedures.
- Operation of client standard computerized systems
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Employment Type
Full-time
Key Skills
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