Administrative Assistant to the Superintendent

Hoosac Valley Regional School District is seeking an Administrative Assistant to work with the Superintendent and School Committee. This position is 35 hours per week/52 weeks per as confidential Assistant to Superintendent. Working with a minimum of supervision The Assistant to the Superintendent performs duties of varied and responsible nature requiring accuracy good judgment confidentiality and the ability to work well with people under pressure. The Assistant will coordinate carry out and support activities essential to the efficiency effectiveness and responsiveness of the Superintendents Office. The Assistant will contribute to the smooth and efficient operation of the Superintendents Office to maximize a positive impact on the education of students and support staff. Displays a high degree of professionalism at all times and models tact and sensitivity to assure that telephone callers and office visitors are handled in accordance with best customer service sound judgment and decision-making skills to resolve many sensitive matters referring persons to the office that can best address their needs and concerns most the highest level of confidentiality related to work and information handled by the Superintendents Office including but not limited to personnel issues collective bargaining School Committee business and other sensitive oral written communication and organizational skills. A proven ability to work in a polite and friendly manner with all staff members and with the larger educational and prepares various correspondence at the direction of the Superintendent including but not limited to letters contracts reports notices recommendations requests for information and other legal a file of items to be included on the agenda for School Committee meetings; Posts with Town Clerk all meetings of the School Committee as required by law; Prepares the final School Committee agenda and background material assembles packets and distributes same to School Committee members; Records and transcribes the minutes of school committee as well as maintains permanent files of School Committee minutes and makes them available to the public in keeping with School Committee rules; Updates district website with School Committee meeting postings agendas and and screens all incoming mail to the Superintendents Office and distributes as directed by the calendar management and overall executive logistics for meetings and conferences for the Superintendent and School in the organization and preparation of legal information pertinent to the school and maintains the postings and job descriptions for available positions throughout the with new hires to execute employment contracts and complete payroll employee personnel folders; Keeps an accurate record of new and existing employees each Course work for teachers; Track teachers certification status; Assists in the collection of information to prepare reports required by the Superintendent School Committee Department of Elementary and Secondary Education or other such other tasks and assumes such other responsibilities as the Superintendent may assign or Requirements:QUALIFICATION REQUIREMENTS:To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential ability to collect process and maintain confidential data related to staff and/or ability to take initiative and work collaboratively with others within a central management office and to complete work with minimal ability to apply sound policies and procedures to executive office work including maintaining confidentiality coordinating multiple tasks and scheduling work efficiently flexibility is a must.A willingness to become independently knowledgeable about the School Department and School Committee.