Event Production Coordinator
Event Production Coordinator
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Job Description
Department: Erb Memorial Union
Classification: Maintenance Laborer Coordinator
Appointment Type and Duration: Regular Ongoing
Salary: $18.79 - $27.92 / hour
FTE: 1.0
Positions Available:Two (2)
Review of Applications Begins
September 29 2025 (updated); positions open until filled
Special Instructions to Applicants
With your online application please provide:
1. A cover letter summarizing your interest and experience/qualifications related to the professional competencies and preferred qualifications of this position.
2. A resume with detailed employment history including the month and year for the start and end dates of each role.
3. Names and contact information for three professional references one of which is a recent supervisor.
Department Summary
The Division of Student Life supports the universitys academic mission and strategic plan through comprehensive programs and services that promote and advance student learning and success while fostering an inclusive and vibrant campus community. Student Life includes four major portfolios the Office of the Dean of Students Experiential Learning & Engagement Health & Wellbeing and Division Administration. Key programs and departments within the division include but are not limited to University Health Services Erb Memorial Union Physical Education & Recreation Parent and Family Programs Major Student Events (Commencement Homecoming University Day) Fraternity and Sorority Life Counseling Health Promotion Multicultural and Identity Based Support Services Student Government Engagement & Success Student Conduct and Community Standards and Support for Students in Crisis and Students of Concern.
The Erb Memorial Union (EMU) is a department of the Division of Student Life. The EMU is a multifaceted auxiliary service that employs over 90 professional staff and 200 student staff and serves over 15 thousand daily users during the academic year. The EMU welcomes students faculty staff the community and visitors to campus and its mission is to provide learning experiences and opportunities for personal growth in an open inclusive and resource-rich community where students and staff collaborate to inspire and sustain extraordinary programs and services that promote diversity and social interaction. The EMU is student-centered and is operated in collaboration with a student Board who are actively involved in determining the character and scope of the department and approve the budget recommendations of all EMU services and programs. UO Scheduling and Event Services (SES) operates on a budget of approximately $1.8 million and schedules use of all reservable locations within the EMU general pool classrooms outdoor spaces and a variety of other spaces around the University of Oregon. To this end SES schedules over 18000 meetings and events each year. Of these events UO Scheduling and Event Services provides event production support and resources in the form of live audio reinforcement video specialty lighting event supervision crowd monitoring and/or other services to over 1000 events each year.
UO Scheduling and Event Services collaborates with University of Oregon students campus departments and the larger community to provide helpful high quality personalized service in all areas of event facilitation to enrich and enliven the university.
Position Summary
The purpose of this position is to manage the coordination and safe successful execution of a rolling portfolio of complex events on campus. For their portfolio of events individuals in this position coordinate and communicate with clients to provide professional guidance and determine the event scope and needs allocate required labor technology and resources and generate event layout and billing documents for upcoming events. This position also provides supervisory support and training for a team of student employees who fulfill event staffing needs in a variety of technical roles. Additionally this position maintains department technology equipment and facilities by making necessary repairs replacements and upgrades to systems or overseeing necessary work.
This position offers the opportunity to work in a dynamic setting in the heart of campus and to work closely with the students staff faculty and guests served by the many events hosted in EMU spaces. This unit plays a key role in fulfilling the EMUs mission to serve the campus and at-large community in the following ways: the scheduling and provision of sound lighting audiovisual and other equipment; the trained personnel to supervise setup operate and take down equipment and facilities; providing access to reservable facilities; monitoring events and upholding safety regulations and policies; and executing special projects as assigned.
Minimum Requirements
One year of experience as a maintenance or general laborer.
A broad range of work experience may be considered applicable to meeting this qualification including but not limited to: event management event production technology theatrical production/design venue operations work in maintenance or facilities shipping/receiving moving trades operator work or coordination of similar work; if you are unsure if your experience is related we encourage you to apply!
Professional Competencies
Excellent organizational and time management skills including ability to manage a portfolio of multiple projects or events at varying stages simultaneously.
Ability to prioritize work and manage the challenges of high-volume work in a fast-paced environment while maintaining excellent consistency and attention to detail.
Strong interpersonal and communication skills.
Ability to learn and operate a variety of computer programs.
Ability to use critical thinking skills problem solve troubleshoot and generate creative solutions.
Ability to communicate and explain technical concepts to people without a technical background.
Preferred Qualifications
Experience managing coordinating or producing events (such as but not limited to: event planning or management venue operations and management production management or technical direction stage management coordinating event operations or event production technology theatrical production/design).
Experience with the setup operation and troubleshooting of event production technology including live audio reinforcement theatrical or concert lighting design or programming and audiovisual equipment systems.
Experience supervising/directing the work of students.
Experience coordinating the work of other employees in a multi-use/performance-based facility or in an event/production management capacity.
Experience interpreting/following production instructions policies procedures and regulations and upholding safe best practices.
Experience using EMS or other scheduling software.
Post-secondary education related to event management event production venue management or related field.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503 Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .
UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here.
In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.
Required Experience:
IC
Employment Type
Full-Time
