Office Manager / Facilities Coordinator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Title
Office Manager / Facilities CoordinatorJob Description Summary
Job Description
About Cushman & Wakefield
Cushman & Wakefield is a global leader in commercial real estate services helping clients transform the way people work shop and live. The firms 52000 employees in more than 60 countries provide deep local and global insights that create significant value for occupiers and investors around the world. Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $5 billion across core services of agency leasing asset services capital markets facilities services (branded C&W Services) global occupier services investment management (branded DTZ Investors) tenant representation and valuations & advisory.
We have an exciting opportunity for an experienced facilities professional to join our GOS expanding team. The Facilities Coordinator will support our Clients facilities operations at a small site focusing on assisting with visitors and vendors in addition to supporting meetings and events on-site. This role requires strong organisational administrative communication and customer service skills alongside a good understanding of basic financial process.
Key Responsibilities:
Reception and Office Environment:
- Provide reception cover as required to ensure smooth site operations.
- Walk the office environment to keep standards high and raise them where required.
General Administration:
- Raise purchase requisitions and verify invoices. Assist with monthly finance close and annual budget preparation. Support other sites across EMEA remotely where admin assistance is required.
- Assist with general tasks such as managing post stationery supplies and ad-hoc duties from the operations management team.
- Respond to staff queries logging tickets reaching out to vendors for resolutions. Managing the daily weekly and monthly work orders to ensure on time completion.
- Utilise internal systems like ServiceNow (Helpdesk) Famis (Facilities Work Orders) Yardi (Purchase Requisitions & Invoicing) and others for various administrative tasks.
Events and Meetings:
- Perform daily checks of all meeting rooms to ensure AV equipment is functioning and resolve any issues.
- Set up meeting rooms including arranging room layouts and coordinating with the housekeeping team.
- Ensure meeting rooms are organised and presentable including replenishing whiteboard supplies.
- Monitor meeting room calendars and proactively contact hosts to ensure all requirements are met.
- Assist with event setups including collecting and setting up catering as needed.
- Support internal and external events ensuring room setups and refreshments are managed and flexibility with work hours when needed (e.g. early starts or late finishes).
- Build and maintain relationships with local external venues for event coordination.
- Liaise with Housekeeping and Security for out-of-hours events.
Location: Madrid
We foster a culture of inclusion that embraces the unique strengths perspectives and experiences of all our employees. We firmly believe that our diversity enhances our teams capabilities leading to improved decision-making innovation and business outcomes. If you have any reservations about applying please dont hesitate to reach out to your local recruiter for additional information
INCO: Cushman & Wakefield
Required Experience:
IC
Key Skills
- Microsoft Office
- Customer Service
- Organizational skills
- Microsoft Outlook
- Facilities Management
- CMMS
- OSHA
- Maintenance
- Filing
- Administrative Experience
- Property Management
- Contracts
About Company
Cushman & Wakefield has had a permanent presence in the Middle East since 1975 with regional offices in Saudi Arabia, Bahrain, Qatar and UAE. Having operated in Saudi Arabia for more than twenty years, Cushman & Wakefield were one of the first international companies to deliver integr ... View more
