Constituent Services Specialist
Constituent Services Specialist
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Job Description
ARIZONA DEPARTMENT OF CORRECTIONS
REHABILITATION & REENTRY
Our mission is to enhance public safety across Arizona through modern effective correctional practices and meaningful engagements.
The Arizona Department of Corrections Rehabilitation and Reentry (ADCRR) is committed to creating a safe secure and humane correctional system. With public safety top of mind ADCRR and its more than 8000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency accountability and fairness.
CONSTITUENT SERVICES SPECIALIST
(PROGRAM PROJECT SPECIALIST II)
Salary: $54000.00
Grade: 19
Closing Date: 09/19/2025
The Arizona Department of Corrections Rehabilitation & Reentry (ADCRR) is seeking an executive-level assistant to fill the Constituent Services Specialist position. This position is responsible for confidentially researching advising assisting and managing Constituents materials and requests from the general public inmates/offenders families/friends ADCRR/State agencies law enforcement agencies and other community groups.
This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.
- Maintains confidentiality when responding verbally electronically and directly to inquiries concerning ADCRR operations inmate/offender programs and services and law enforcement information
- Assists constituents with the application process for inmate visitation which includes finding and submitting applications explaining the required paperwork needed to process visitation requests and costs answering questions about denied requests and providing information about the appeal process
- Guides constituents on the process to coordinate and request special visits
- Provides instruction on how a constituent updates their address and phone numbers with ADCRR
- Explains the rules and processes associated with inmate phone calls
- Provides appropriate documentation to constituents as needed
- Researches and reviews specific allegations and areas of concern utilizing available resources and databases (Arizona Criminal Information System (ACIS) online visitation enforcer scripts and other tools) as well as contacting complex Wardens Unit Administrators and the general public
- Addresses constituent questions and concerns in a professional and timely manner and explains possible outcomes while ensuring the constituents voices are heard and needs are met to the best of the agencys ability
- Provides accurate and current information in line with ADCRR policies procedures and applicable laws
- Creates and maintains reports and works on special projects for the Constituent Services Unit
- Documents all contacts including maintenance of telephone logs hard files and databases
- Organizes and maintains confidential and administrative files
- Refers constituents to appropriate staff as needed
- Attends meetings and trainings
- Drives on State business
- Performs other duties appropriate to the assignment
Knowledge of:
- Established departmental policies and procedures Directors instructions and department structure and functions
- Arizona Revised Statutes (ARS)
- Federal State County and City jurisdiction of authority
- General public assistance through private organizations State and community agencies
- Database management
- General office practices
- Correctional visitation processes and rules
Skill in:
- Verbal and written communications
- Establishing and maintaining interpersonal relationships
- Research and data gathering
Ability to:
- Deal with crisis situations
- Properly communicate with various levels of authority
- Organize and prioritize work activities
- Maintain discretion in all areas of responsibility
- Compose varied correspondence with appropriate consideration of relevant policy and procedures
- Experience with correctional visitation policies procedures and documentation
- Experience with Administrative and general customer service
- Institutional field experience
- Preferably bilingual
Employment is contingent on the selected applicant passing a background investigation.
If this position requires driving or the use of a vehicle as an essential function of the job then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current valid class-appropriate drivers license complete all required training and successfully pass all necessary drivers license record checks. The license must be current unexpired and neither revoked nor suspended. Employees who drive on state business are subject to drivers license record checks must maintain acceptable driving records and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R.11).
In an effort to maintain a safe environment all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical dental life short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans credit union membership and a wellness program
- An incentivized commuter club and public transportation subsidy program
By providing the option of a full-time or part-time remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling . Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
