Business Office Assistant
Business Office Assistant
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$ 25 - 29
1 Vacancy
Job Description
Job Details
Position Details
Job Title: Business Office Assistant
Reports to: Controller
Status: Part-time Non-exempt 12-month employee 60%
Salary Range: $25.00 to $29.00 an hour depending on experience
About Lick-Wilmerding High School
A private school with a public purpose LWHS develops the head heart and hands of highly motivated students from all walks of life inspiring them to become lifelong learners who contribute to the world with confidence and compassion.
At Lick our treasures are our students faculty staff and familiesour people. Collegiality and camaraderie are rich in our community and we pride ourselves on providing opportunities for our community members to lead and be led by each other. We offer highly competitive compensation packages complete with comprehensive benefits and robust professional development opportunities.
We are a community that values student-centeredness inclusivity and lifelong learning. We are actively committed to Equity Inclusion and Belonging which we acknowledge is iterative and imperative work. As a community we are constantly learning and applying lessons learnt to improve the quality of the student experience and the well-being of all our community members.
Position Summary:
The Business Office Assistant plays a key role in supporting the daily operations of the Business Office primarily managing the Accounts Payable mailbox and coordinating payments through addition the role assists with a variety of business office functions and performs other duties as needed to support the Schools programs.
The ideal candidate is a self-starterresourceful organized and a strong team playerable to work effectively under pressure maintain a positive attitude and build strong relationships with multiple constituents across the Business Office and School. This position reports to the Controller is an on-campus part-time role and will be regularly reviewed by the CFOO to ensure responsibilities best support the institution.
Key Responsibilities
Accounts Payable & Financial Support
- Oversee the Accounts Payable (AP) inbox
- Confirm all receipts from the AP inbox are forwarded to RAMP for processing
- Review receipts in RAMP for correct coding before saving for approval
- Assist with Accounts Payable preparing invoices and expense reimbursements weekly
- Collect log and process petty cash deposits monthly
- Responsible for student and employee food accounts
- Coordinates with faculty staff and vendors as needed to support the accurate and timely execution of purchase orders invoices and expense transactions.
Other General Responsibilities
- Request confirm and organize W-9s for Independent Contractors
- Filing and assistance with document retention
- Support HR with administrative tasks
- Support in organizing employee files and appropriate documentation
- Provides support with additional duties as requested.
Job Specific Qualifications
- Bachelors degree in a related field (Accounting or Finance preferred); relevant work experience may be considered in lieu of a degree
- Strong verbal and written communication skills
- Detail-oriented with a focus on processes and accuracy
- Growth mindset with a willingness to learn and adapt
- Experience with accounting software preferred; ability to learn quickly and demonstrate curiosity
- Ability to thrive in a fast-paced school environment and adapt to changing needs
- Available to work on campus MondayFriday between 8:00 AM and 4:30 PM (exact hours determined upon hire)
- Proficient in Microsoft Office (Excel Word PowerPoint) and Google Workspace (Mail Calendar Docs) including uploading and downloading digital resources
- Strong organizational skills with the ability to anticipate departmental needs multitask and prioritize effectively
LWHS is an equal opportunity employer. We value a diverse workforce and an inclusive
culture. LWHS prohibits in all its programs including hiring and employment practices discrimination or harassment against any member or group based upon age gender race color national origin ancestry religion marital status sexual orientation disability genetic information gender identity or expression veteran status and any other category protected under California or federal law except in the case of a bona fide occupational qualification.
Employment Type
Full-Time
