Administrative Office Coordinator

Administrative Office Coordinator

Job Type: Full Time Onsite
Location: Toronto
Reporting to: Executive and Events Manager

Job purpose:
We are seeking a detail-oriented and organized individual to join our Toronto office. As the Administrative Office Coordinator you will play a key role in maintaining daily building operations facilities functions and fostering a positive workspace. We are looking for a motivated individual as this position requires strong organizational skills multitasking abilities problem-solving expertise and effective communication to support staff management and external vendors.

What will be your key responsibilities

Administrative duties:

• Provide administrative support to ensure efficient operation of the office.
• Organizing and scheduling appointments managing calendars and maintaining paper and electronic filing systems insurance and licensing renewals and various typing & ad hoc duties
• Ensure lobby stairwell door is unlocked/locked & lights turned on/off daily. Lighting over the lobby map to remain on.

Facilities:

• Assist the Office Manager in overseeing building maintenance scheduling including repairs and issues with elevator heating & AC bathrooms kitchens coffee machines recycling and any other related items. Act as a liaison between the Office Manager and external vendors when needed and must be comfortable holding meetings with vendors in the Office Managers place.
• Collaborate with property management and service contractors with a high level of professionalism for timely and efficient maintenance.
• Seasonal organization and maintenance of the outdoor patio (i.e. managing planters BBQ patio furniture etc)
• Act as the point of contact for internal and external communications on all building matters.

Security and Safety

• Coordinate with property management for annual Fire Drills and Emergency evacuation procedures.
• Ensure office security measures are in place and functioning effectively.

Procurement and Supplies:

• Handle purchasing and stocking of office supplies.
• Source information for capital expenditures such as furniture and fixtures renovations building signage etc.
• Conduct and report on monthly inventory of brochure warehouse storage.
• Maintain and run various monthly reports.

Inter-Office Communication:

• Serve as a liaison to Vancouver office addressing relevant issues and maintaining consistent communication.
• Contribute to the development and improvement of office policies and procedures.

What are we looking for

• Proven experience in office coordination/management or in a similar administrative role.
• Familiarity with building maintenance and security protocols an asset.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion
• Proactive in problem solving.
• Excellent organizational and time-management skills attention to detail proficiency in office software (e.g. Microsoft Office) excellent written and verbal communication skills.

What can you expect from Goway
Imagine working for a company where your career feels like an adventure. At Goway youll join a global community that supports one another:

• We offer a competitive salary accompanied by performance incentives and we place real importance on time away from work such as paid personal days for when life calls for them and your birthday off each year.
• Your future matters to us so we match your RRSP contributions and provide comprehensive medical dental and vision coverage.
• Our commitment to professional growth means youll have access to continuous learning and industry-leading training that keeps you at the forefront of travel innovation.
• Travel is in our DNA so youll enjoy exclusive perks and discounts on worldwide getaways.
• Since we operate across Toronto Vancouver Los Angeles Manila Sydney and beyond youll collaborate across cultures and shape a career path that reflects your ambitions.
• Goway is an equal-opportunity employer. We celebrate differences and are committed to fostering an inclusive workplace for everyone. We appreciate every applicants interest. Please be advised that only those selected for an interview will be contacted.

How to Apply:
If this role feels like your next step click Apply Now to create your profile upload your CV and share a few details about yourself. Our talent team reviews every application and if your experience aligns with our needs we will reach out to set up the next step.

Recruitment scams & fraud warning:
Please be aware of any suspicious emails or WhatsApp activity from individuals pretending to be recruiters or senior personnel at Goway Travel. We will never ask you to install an app during the recruitment process. If you receive a message of this nature please ignore it and report it to Goway.

About Goway
Founded in Toronto in 1970 by Australian economist Bruce Hodge Goway has evolved from a one-person dream into a family-owned global leader in tailor-made travel. With our headquarters in Toronto and hubs in Vancouver Los Angeles Sydney and Manila our team of over 700 talented employees designs travel experiences in more than 115 countries across all seven continents. Were united by a passion for travel and are committed to doing the right thing: supporting diversity equity inclusion and sustainable tourism that enriches local communities. Whether working remotely or side by side in one of our offices we operate as one forward-thinking team transforming wanderlust into life-changing adventures for our fellow Globetrotters. Discover more at

Required Experience:

IC