Executive Assistant
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Job Location:
Yearly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Reporting directly to the Executive Director the Executive Assistant provides support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for the Executive Director and serves as a liaison with the Board of Directors. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication administrative and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and strictly confidential matters with discretion.
PRINCIPAL DUTIES:
Provide comprehensive support services to the Executive Director that ensures outstanding communication and responsiveness
Provide sophisticated calendar management; prioritize inquiries and requests troubleshoot conflicts with little guidance make judgments and recommendations to ensure smooth day-to-day engagements
Support Executive Director with internal and external communications including writing and editing e-mails drafting memos and preparing communications on the Executive Directors behalf
Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director
Manage all scheduling for the Executive Director
Research and secure grant funding as designated.
Prepare and edit correspondence presentations reports and memos
Complete expense reports and manage correspondence with vendors as requested by the ED
Assist Executive Director in approving and tracking vacation and paid leave of direct reports
Support the Executive Director in strategic communications organizational strategy and all other special projects as assigned
Organize meetings and events for various meetings as requested by ED
Serve on the events committee offering broad support in the planning and execution of events
Attend meetings on behalf of Executive Director as requested
Maintain quality filing and communications systems including contact management document management and archiving
Support Executive Director with donor/funder and public relations as needed
Supports the training initiatives of the Executive Director and Internship program
Prepares the Board of Directors Agenda as directed by the Executive Director
Maintains the Board Book keeping all Board records up to date
Prepares the Leadership Team (LT) Agenda; Schedules and attends LT Meetings
Assist in other administrative tasks as needed by Executive Director
QUALIFICATIONS:
Experience: 2 years related work experience
Familiarity with non-profit sector is desirable but not required
Associate degree or bachelors degree in an English Communications or a business discipline is desirable but not required
Strong interpersonal skills with the ability to take initiative multi-task be a team-player be flexible adapt to shifting priorities and prioritize work
Excellent communication skills both verbal and written
Demonstrated writing and analytical skills
Excellent organizational skills commitment to accuracy and attention to detail
Ability to access a wide range of sources and networks for information
Good judgement and ability to function independently
Good working knowledge of all Microsoft Office applications Google Docs and Adobe
Ability to engage in effective time management
Ability to handle sensitive and confidential situations with diplomacy
Highly experience in electronic communications
COMPENSATION:
This is a full-time exempt position. Salary is commensurate with experience; full benefits package offered.
ABOUT SUCCESSFUL LIVING:
Successful Living is a non-profit agency that works with adult clients 18 years and older who live with chronic mental illness. Clients are supported through (5) programs which include Rehabilitation Housing Supported Community Living Intensive Psychiatric Rehabilitation Day Habilitation and Peer Support.
TO APPLY:
Continue on this job board. Cover letter is required.
OR
Send resume and cover letter to:
Dr. Joseph Massa Executive DirectorEmail subject line should read: Executive Assistant Application
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Reporting directly to the Executive Director, the Executive Assistant provides support in a one-on-one working relationship. The Executive Assistant serves...
