Department Business Administrator

The Annenberg School for Communication and Journalism seeks to hire an experienced Department Business Administrator to support its schoolwide finance team. The ideal candidate will be a detail-oriented professional with strong analytical and organizational skills capable of managing complex budgets and ensuring compliance with university policies. This role offers an opportunity to contribute to a dynamic academic environment and play a key part in supporting the financial health and strategic goals of the School.

Job Accountabilities:

• Administers the business function of a large administrative auxiliary or academic department. Processes daily transactions prepares financial reports for internal and external distribution. May supervise staff.

• Administers unrestricted account budgets. Plans and develops short and long-term budgets. Provides projections and forecasts and analyzes financial impacts. Analyzes actual versus budget performance to determine variances. Takes corrective action as required.

• Administers internal financial policies and procedures. Ensures departments compliance with applicable laws rules and regulations as well as university financial policies and procedures.

• Assists in determining that strong internal controls are implemented in such areas as maintaining and reviewing receipts procurement disbursements payroll etc.

• Administers personnel and payroll functions for department. Coordinates affirmative action employment compensation benefits and employee relations with appropriate Personnel Services staff and department administrators or Deans Office. Ensures timely and accurate processing of payroll. Coordinates faculty appointments and promotions as assigned.

• Assists in strategic planning activities as assigned. Researches and compiles data required for development of assumptions projections and strategies. Monitors action plans implements changes as required.

• Provides regular and special financial reports as required for departments operations.

• Develops enhances and maintains information systems to support financial operations. Ensures that internal systems complement university-wide systems and that information is reconciled on a regular basis.

• Administers contracts grants and gifts. Establishes budgets monitors and reports on expenses. Interacts with university contract administrators and agency 5
  representatives to provide information resolve questions or problems and coordinate on-site visits.

• Other duties may be assigned at the direction of the supervisor.

Preferred Qualifications:

• Experience with Workday Finance

Applications should be submitted via the USC Careers page and must include the following:

• Resume or CV
• Cover letter

Additional Information:

• This is a full-time (37.5 hour/week) hybrid hourly staff position.

• The hourly range for this position is $45.25 - 46.67. When extending an offer of employment the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience education/training key skills internal peer equity federal state and local laws contractual stipulations grant funding as well as external market and organizational considerations.

• Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended so please apply on the same business day if interested.

• USC has excellent benefits including health and dental benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff and their family; central Los Angeles location with easy access to commuter trains transit subsidy program buses and free tram pick up services; discounts to sporting and other campus events.

About the Annenberg School for Communication and Journalism

Located in Los Angeles at theUniversity of Southern California the Annenberg School for Communication and Journalism is a national leader in education and scholarship in the fields of communication journalism public diplomacy and public relations. With an enrollment of more than 2200 students USC Annenberg offers doctoral masters and bachelors degree programs as well as continuing development programs for working professionals across a broad scope of academic inquiry. The schools comprehensive curriculum emphasizes the core skills of leadership innovation service and entrepreneurship and draws upon the resources of a networked university located in the media capital of the world. For additional information see our website: is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.

The university is committed to maintaining a safe and secure environment for students employees volunteers and visitors on our campuses and those entrusted to our care including patients students and minors. To that end the university conducts background screening including screening for criminal convictions on all applicants after a conditional offer of employment and as a condition of employment. Please refer to the Background Screening Policy Appendix Cfor specific employment screen implications for the position for which you are applying.

USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of theLos Angeles Fair Chance Initiative for Hiringordinance.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.

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