Administrative Assistant

Waltham, MA - USA

Monthly Salary: Not Disclosed

Posted on: 12-09-2025

Vacancies: 1 Vacancy

Job Summary

Springwell is seeking an experienced Administrative Assistant to join our growing Administrative Team!

DESCRIPTION:

The Administrative Assistant will provide overall administrative support for designated Springwell staff. Responsibilities for this position may include:
Administrative duties such as data entry mailing faxing phone calls e-mails scanning copying and filing
Providing coverage for other administrative assistants and the receptionist as needed
Providing administrative support for projects which may include compiling materials data entry and running reports
Maintaining cleanliness and organization of supply rooms meeting rooms and common areas
Performance of other office duties as requested

QUALIFICATIONS:

Associates Degree or 2 years of administrative experience in an office setting preferred
Previous experience in the human services or healthcare field preferred
Ability to effectively prioritize responsibilities and maintain flexibility with assigned tasks
A positive attitude and willingness to support others
Ability to work independently as well as part of a team
Knowledge of computer software applications such as word processing spreadsheets and databases

GENEROUS BENEFITS:

3 weeks of vacation in first year
Birthday off
13 paid holidays
3 paid personal days
15 paid sick days per year (You can accumulate up to 450hrs/12weeks)
Health & dental insurance with employer contribution
Life and long-term disability insurance at no cost to employee
Flexible Spending Plan
Employee Assistance Plan
401K Retirement Savings Plan w/ employer contribution
Mileage reimbursement
Flexible Work Options available after 6 months for most positions; alternate start time between 8:00 and 9:30 a.m. 4 day work week 4.5 day work week telecommuting work option remote work option
Employee referral bonuses
Free parking
Commitment to promoting from within

ABOUT US:
For more than 40 years Springwell has worked to help ensure that seniors and individuals with disabilities have the village they need and the support that is necessary for them to live at home with dignity and independence.
We are committed to our employees. We are focused on creating a supportive open environment that values the people who make a difference each and every member of our staff. We are fiercely committed to creating equal opportunities for all regardless of race color sex gender identity sexual orientation gender expression national origin age language and physical or mental disabilities.
We believe in and are looking for new staff who embrace:

Accountability: At every level of the organization we are accountable: to the people we serve to our funders to our employees to community professionals who rely on our support.
Continuous Quality Improvement: We honor the fact that each of us is human and we embrace a desire to examine the value and quality of our work and ask how we can provide a higher quality of service.
Transparency: While we dont claim to be 100% transparent (there are certain things like salaries and performance evaluations that are private) we continuously strive to be as open as possible.

Required Experience:

Junior IC

Springwell is seeking an experienced Administrative Assistant to join our growing Administrative Team!DESCRIPTION:The Administrative Assistant will provide overall administrative support for designated Springwell staff. Responsibilities for this position may include:Administrative duties such as dat...

Springwell is seeking an experienced Administrative Assistant to join our growing Administrative Team!

DESCRIPTION:

The Administrative Assistant will provide overall administrative support for designated Springwell staff. Responsibilities for this position may include:
Administrative duties such as data entry mailing faxing phone calls e-mails scanning copying and filing
Providing coverage for other administrative assistants and the receptionist as needed
Providing administrative support for projects which may include compiling materials data entry and running reports
Maintaining cleanliness and organization of supply rooms meeting rooms and common areas
Performance of other office duties as requested

QUALIFICATIONS:

Associates Degree or 2 years of administrative experience in an office setting preferred
Previous experience in the human services or healthcare field preferred
Ability to effectively prioritize responsibilities and maintain flexibility with assigned tasks
A positive attitude and willingness to support others
Ability to work independently as well as part of a team
Knowledge of computer software applications such as word processing spreadsheets and databases

GENEROUS BENEFITS:

3 weeks of vacation in first year
Birthday off
13 paid holidays
3 paid personal days
15 paid sick days per year (You can accumulate up to 450hrs/12weeks)
Health & dental insurance with employer contribution
Life and long-term disability insurance at no cost to employee
Flexible Spending Plan
Employee Assistance Plan
401K Retirement Savings Plan w/ employer contribution
Mileage reimbursement
Flexible Work Options available after 6 months for most positions; alternate start time between 8:00 and 9:30 a.m. 4 day work week 4.5 day work week telecommuting work option remote work option
Employee referral bonuses
Free parking
Commitment to promoting from within

Accountability: At every level of the organization we are accountable: to the people we serve to our funders to our employees to community professionals who rely on our support.
Continuous Quality Improvement: We honor the fact that each of us is human and we embrace a desire to examine the value and quality of our work and ask how we can provide a higher quality of service.
Transparency: While we dont claim to be 100% transparent (there are certain things like salaries and performance evaluations that are private) we continuously strive to be as open as possible.

Required Experience:

Junior IC