Executive Assistant
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Job Location:
Fort Lauderdale, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Location
Fort Lauderdale Hotel
Opening in Fall 2025 Omni Fort Lauderdale will provide South Florida with 120000 square feet of event space new food and beverage options a Natural Spring inspired full-service spa and entertainment pedestrian plaza featuring high-end shopping amphitheater charter boat docking and beautiful promenade. The new iconic landmark offers unforgettable views of the Atlantic paired with unrivalled convenience and intelligently designed meeting spaces. The hotel will be directly connected to the Broward County Convention Center immediately adjacent to Port Everglades cruise terminal and less than two miles from Fort Lauderdale Airport.
Job Description
Omni Fort Lauderdale is seeking an organized and detailed Executive Assistant to join the opening team of our brand-new luxury resort!
The Executive Assistant supports the General Manager Director of Sales & Marketing and Executive Committee. This individual performs extensive administrative tasks including distributing reports/correspondence handling confidential information managing schedules coordinating guest relations maintaining files coordinating travel arrangements and reserving guest rooms dining accommodations for applicable site visits while partnering with our group Sales Managers for site-inspection coordination and execution.
Our ideal candidate will be detail-oriented efficient eager to learn/grow and capable of multitasking in a fast-paced environment.
Responsibilities
- Assistant to the General Manager Director of Sales & Marketing and Executive Committee
- Communication and distribution of daily/weekly/monthly reports and correspondence to corporate office and ownership operation procedures handling confidential material and information daily distribution of the mail daily check deposit of accounts receivables
- Responsible for obtaining signatures of approval for all internal and external routing of check requests expense reports project expenditure approval forms (PEA) and other confidential correspondence as necessaryand distributing in a timely and efficient manner
- Manage schedules for the Executive Committee and ensure that all directors and managers receive messages and appointments in a timely manner
- Manage day-to-day guest relations and corporate guest relations all external guest correspondence and internal communications including Daily Medallia Reports ELMER Synergy input and Reports and Guest Alerts
- Maintain guest relations files and ensure that all information is included in the file i.e. guest correspondence letters fax emails information guest folios gift certificates etc.
- Manager Gift Certificates and maintain Gift Certificate Log to include value purpose date issued and date redeemed
- Manage Donation Requests for the Property
- Coordinate all travel arrangements including reservations transportation amenities and in-house meetings and events for VIPs corporate and ownership visits
- Assist with Birchstreet PO Ordering and managing costs for A&S and A&G
- Maintain reader files for upcoming meetings VIP guests meetings and events etc.
- Maintain hotel licenses permits contracts and certificates of insurance
- Maintain Communications for all managers and supervisors including ordering coding and billing
- Assist General Manager in managing PowerPoint Templates and content collection
- Perform other duties and special projects as assigned by the General Manager and Director of Sales & Marketing contributing to the overall success of the team
Qualifications
- Associate or advanced degree in business or hospitality preferred
- Previous hotel sales administrative experience preferred
- Must have good organization skills attention to detail and the ability to multi-task
- Ability to maintain strict confidentiality and manage multiple priorities
- Must maintain a professional business appearance attitude and performance
- Must be able to work independently with minimal supervision
- Must have excellent written and oral communications skills
- Willingness to learn and build upon existing administrative sales and customer service skills
- Proficient in Microsoft Office including Excel Word PowerPoint and Outlook
- Must have the ability to work extended hours when needed
- This position is a full-time on-site position with no work from home flexibility
Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Posterand the following link is theOFCCPs Pay Transparency Nondiscrimination policy statement
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position please send an email to. Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Find hotels and resorts for your vacation, wedding or business travel. Book with Omni Hotels & Resorts, with over 50 locations across the US and Canada.
