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Job Description
OUR MISSION
Our mission is to prepare college and career-ready students for life-long success.
OUR VISION
We are a premier district of choice that meets the diverse needs of all students by creating an inclusive community that fosters a strong sense of self-worth.
DISTRICT CULTURE
Southwest Public Schools believes in promoting a culture that embodies and fosters a collaborative approach to learning. Staff relationships are collegial collaborative and productive and all staff members are held to high professional standards. Mistakes are not seen as failures but as opportunities to learn and grow for both students and educators.
POSITION SUMMARY
The primary purpose of this position is to maintain student records at the campus level. These records include but are not limited to attendance records immunization records grades and transfer information transcript requests and schedules.
RESPONSIBILITIES AND DUTIES
- Maintain confidentiality surrounding student records and information
- Evaluate routine transcripts for new students to determine appropriate and equivalent awarding of credits and grade placement
- Collaborate with administrators/counselor regarding transcript evaluation of out-of-state out-of-country private school and/or home school transcripts or situations
- Communicate with other school entities to gather and/or provide information regarding programming in an effort to clarify course titles program structures grading scales and scheduling models that affect the awarding of credits
- Remain current regarding requirements AND perform tasks associated with but not limited to:
- Admissions registration withdrawal guardianship and transfer rules and regulations
- District retention promotion and reclassification policies and procedures
- PEIMS coding
- TREX
- Graduation requirements and graduation cohorts
- Collaborate with appropriate departments to ensure accuracy and adherence to laws regarding admissions registration withdrawal guardianship and transfers
- Compile maintain and distribute accurate senior ranks and GPAs
- Create and/or maintain school records and cumulative folders
- Create and/or maintain progress reports report card grades emergency card information and student demographic information
- Collaborate with campus administrators to prepare for organize and facilitate the new student registration process
- Collaborate with campus administrators and/or administrative staff to complete the Dropout Recovery process
- Perform duties associated with graduation as listed:
- Verify diploma cards to ensure accuracy with birth certificate information
- Process GPAs for all graduates
- Prepare graduation name cards for the ceremony
- Distribute final transcripts to colleges immediately after graduation
- Compile graduation information for state reports
- Performs other job related duties as assigned
QUALIFICATIONS
- Bachelors degree preferred
- Minimum of 2 years experience as a Registrar Admissions Counselor and/or PEIMS Coordinator
- Experience working with diverse student populations parents and other stakeholders
OTHER POSITION REQUIREMENTS
- Maintain regular attendance.
- Ability to adjust the eye to bring an object into focus; judge distance (close and distant); reach with arms extended and use hands to manipulate the keyboard smart board and other office/classroom technology.
- Ability to lift/carry up to 25 pounds including but not limited to: books paper and instructional/office materials/supplies.
- This position requires frequent standing walking sitting bending kneeling and/or the ability to be mobile.
- May work prolonged or irregular hours; maintain emotional control under stress.
- Ability to travel districtwide and statewide as needed by means of personal/private or public transportation in compliance with the states department of motor vehicle and/or public transportation laws.
EXPECTED KNOWLEDGE SKILLS AND ABILITIES:
- Ability to build and sustain positive collaborative relationships both internally and externally
- Knowledge of federal state and local educational goals objectives accountability and compliance
- Knowledge of statutory and regulatory requirements in area of responsibility
- Ability to interpret laws rules and policies
- Ability to plan and present information to a variety of audiences
- Skills in written and oral communication planning and organization
- Knowledge of current educational trends methods research and technology in area of responsibility
- In-depth knowledge of assigned program and service area
- Ability to collect analyze and interpret data
ACKNOWLEDGEMENT
I have carefully read and understand the contents of this position description. I understand the responsibilities requirements and duties expected of me. I understand that this is not necessarily an exhaustive list of responsibilities skills duties requirements efforts or working conditions associated with the position. While this list is intended to be an accurate reflection of the current position the employer reserves the right to revise the functions and duties of the position or to require that additional or different tasks be performed as directed by the employer.
I understand that I may be required to work overtime different shifts or hours outside the normally defined workday or workweek. I also understand that this position description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate my employment at any time and for any reason and the employer has a similar right.
Southwest Public Schoolsis an Equal Opportunity compliance with the Americans with Disabilities Actwe will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the Public Schools does not and shall not discriminate onthe basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status in any of its activities or operations.
This description describes the general responsibilities and requirements for the stated position and in no way is an exhaustive list. Southwest Public Schools maintains the right to assign or reassign responsibilities to this position at any time.
Employment Type
Full-Time
