District Director of Grants

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are notintended to reflect all duties performed within the job; however any additional duties will be reasonably related to this class.


SUMMARY DESCRIPTION
Under the direction of the Associate Vice Chancellor of Government Relations & Strategic Communications the District Director of Grants provides leadership facilitates the exchange of information district-wide and provides services associated with pre- and post-award administration of contracts and grants to assigned district units college departments and college foundations. The incumbent is responsible for identifying grants opportunities that advance the districts mission writing major grant applications and collaborating with faculty staff and managers from proposal development to award closeout ensuring grants and contracts are compliant with applicable policies and procedures. The ideal incumbent will model and communicate SBCCDs values (accessibility inclusion integrity courage collaboration and excellence) and have a passion to improve the lives of students and the surrounding community.


REPRESENTATIVE DUTIES
The following duties are typical for this classification.

1. Researches andidentifies local state and federalexternal opportunities that advance SBCCDs mission district-wide priorities and college educational master plans; advises district and college leadership on grants application strategies potential opportunities and outcomes.
2. Collaborates with faculty staff and managers from proposal development to award closeout ensuring grants and contracts are consistent with fiscal responsibility standards and district policies and procedures. Develops grant proposals that clearly communicate district objectives and how they align with the requirements of the grant.
3. Provides leadership in the identification and solicitation of grants donations annual giving campaigns planned giving capital campaigns endowments planned annuities scholarships corporate giving academic and campus program donations foundation leadership and training alumni development and community involvement as it relates to generating external sources of income to support the district and the colleges.
4. Works with district and college fiscal teams to create and manage budgets for grant-funded projects.
5. Facilitates district-wide communication and alignment related to grant proposal development to award closeout ensuring that grants and contracts are consistent with district priorities policies procedures and fiscal responsibility standards.
6. Collaborates with foundations and grant writers district-wide to align efforts.
7. Collaborates with district and college leadership to develop and continuously refine internal roles responsibilities and procedure to pursue write submit and implement grant projects.
8. Supports faculty and staff in grant implementation and management including internal fiscal procedures funding agency compliance grant documentation and assistance with all issues of financial personnel payroll purchasing reporting and administration of funded awards.
9. Collaborates with district and college offices of institutional research; conducts and coordinates research related to needs assessment and background information for proposal development efforts.
10. Works with faculty and staff to identify and resolve budget and compliance issues.
11. Supports in donor cultivation and serves as a liaison with funding source programs and contract officers government agencies elected officials philanthropic funders and community organizations.
12. Provides guidance for internal and external program audits and reviews.
13. Develops and maintains a master calendar of grants and prospects and all associated files and correspondence.
14. Uses appropriate technology and data systems to manage and monitor grants; develops and maintains monthly district-wide grant activity report including a master list of funding opportunities in-progress and planned pending grant submissions grants awarded and grant proposals not awarded.
15. Tracks progress toward organizational and programmatic outcomes and goals; monitors and maintains grant makers reporting schedules and requirements;tracks compliance and reporting milestones including outcome measurement and grant budgets; assumes responsibility for meeting high standards of effectiveness timeliness and completeness.
16. Drafts compelling progress reports and program updates (e.g. press releases newsletter articles social media posts) to grant makers district leadership and community stakeholders that fully capture programmatic success.
17. Compiles all necessary supporting materials and documents including budget reports outcome measurements success stories etc. to submit reports to grant makers.
18. Attends and participates in professional development opportunities.
19. Consults and advises with the Associate Vice Chancellor of Government Relations & Strategic Communication to anticipate prevent and diplomatically resolve difficult and sensitive inquiries conflicts and complaints with internal and external stakeholders.
20. Supervises and evaluates assigned employees.
21. Performs related duties as required.

• Principles of grant writing grant management and partnership development.
• Practices of grant administration including funding sources administrative requirements cost principles and state and federal regulations.
• Budget planning and development proposal development assembly and submission.
• Principles and practices of financial management.
• Principles of public and non-profit administration.
• Principles and practices of personnel supervision training and performance evaluation.
• Correct and accurate English usage spelling grammar and punctuation
• Applicable uses of work processing spreadsheet and database software packages.
• Pertinent federal state and local laws codes and regulations relating to grant writing administration and management.

• Oversee and participate in the management of a comprehensive resource development and grant management program.
• Organize facilitate and oversee working meetings and public relations events.
• Oversee direct and coordinate the work of lower-level staff.
• Participate in the selection and recommendation supervision training and evaluation of staff.
• Participate in the development and administration of goals objectives and procedures for assigned area.
• Gather and analyze data and situations and make appropriate decisions.
• Prepare and present comprehensive concise clear oral and written reports.
• Analyze problems identify alternative solutions project consequences of proposed actions and implement recommendations in support of goals.
• Interpret and apply California Education Code Title 5 federal state and local policies laws and regulations as it relates to the position.
• Demonstrate a sensitivity to and understanding of the diverse academic socioeconomic cultural and ethnic backgrounds of community college students and personnel including those with physical or learning disabilities.
• Establish and maintain cooperative working relationships with funding agencies auditors and
• community.
• Demonstrate professionalism fairness diplomacy and honesty in all aspects of the performance of duties.
• Provide leadership based on ethics and principles as they relate to resource development and grant functions and operations.
• Communicate clearly and concisely both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education/Training:

• A Bachelors degree from an accredited college or university.

1. Five (5) years of recent grant development and monitoring experience; OR
2. Five (5) years of recent experience in marketing finance community relations public administrationor fundraising and development; OR
3. Any combination of experience in the areas of grant development grant monitoring marketing finance community relations fundraising or development equivalent to five (5) years.

1. Experience in an educational setting.
2. Experience in non-profit organizations.
3. Funding Strategy Five (5) years of progressively responsible experience or a combination of relevant experience and demonstrated success in identifying evaluating and pursuing funding opportunities in government philanthropy or related sectors at the regional state or federal level.
4. Proposal Development Demonstrated ability to guide competitive proposal development including shaping narratives drafting logic models and preparing budget concepts in collaboration with program and finance staff (must answer supplemental question attached).
5. Collaboration & Diplomacy Proven ability to build consensus and manage multi-stakeholder projects or proposals demonstrating tact and diplomacy in navigating organizational and political dynamics in higher education or public-sector setting (must answer supplemental question attached).
6. Fiscal & Compliance Experience working with budgets appropriations processes and fiscal/accounting teams to ensure proposals and funded projects are accurate compliant and aligned with institutional priorities.
7. Community & Regional Awareness Experience developing partnerships or initiatives in diverse communities with complex social economic and political dynamics demonstrating the ability to adapt to Inland Southern Californias context.

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

The person selected for hire will be required to complete the following pre-employment requirements:

• Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
• Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
• Tuberculosis (TB) risk assessment
• Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College Districts Administrative Procedures and Board Policies.