Administrative Specialist - Facilities Planning #12143
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Job Location:
Daytona Beach, FL - USA
Yearly Salary:
USD 36174 - 36174
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Required Qualifications:
- Associate degree.
- Two (2) years of related work experience.
Key Responsibilities:
- Provides administrative and organizational support to assigned unit including performing research analyzing summarizing and interpreting data preparing Board of Trustee agenda items preparing reports and research documents processing incoming/outgoing mail preparing correspondence and memos creating and maintaining record system for area of responsibility filing faxing and photocopying.
- Coordinate selection process for Architects and Contractors for projects along with yearly Contractor pre-qualification process including contract preparation and processing.
- Tracks maintains and reconciles budget information for assigned department; assists with annual budget preparation; completes and submits purchase requisitions; change orders reviews contracts; maintains accurate files and records for area of responsibility.
- Keeps appointment calendars and schedules meetings and appointments; makes reservations and travel arrangements; receives and screens calls and refers callers to appropriate employees.
- Calculates and verifies invoices and pay applications to send to Accounting.
- Track all department Purchase Order balances.
- Coordinate Direct Purchases for projects tracks balances and tax savings.
- Procures and receives equipment supplies and services for assigned department; prepares specifications for bids and quotations.
- Process Building Permit applications and Inspection Requests/Reports.
- Prepare Agenda and take notes for monthly Facility Advisory Council meetings.
- Other duties and special projects as assigned and directed by the President or their designee.
Knowledge Skills & Abilities:
- Successfulcandidates should possess the ability communicate well both verbally and in writing.
- Be skilled in customer service scheduling recording keeping and possess basic accounting skills.
- The successful candidate must perform skilled work involving set procedures and frequent problem solving.
- Possess an eye for detail to produce accurate results proper grammar and business letter composition skills.
- Must be flexible creative and have the ability to work as a team and independently.
- Possess the ability to multi-task and be skilled in time management with good organizational skills.
Veterans Preference Information:
This position is eligible for Veterans Preference pursuant to Chapter 295 of Florida Statutes. Preference will be given to eligible veterans and their spouses in accordance with the statute and requires the applicant to submit eligible documentation such as a DD-214 (or equivalent). If you are submitting a copy of a DD-214 please ensure the social security number and date of birth is redacted and/or removed.
This position requires a criminal background screening.
If a reasonable accommodation is needed to participate in the job application or interview process please contact Human Resources at or email .
Daytona State College is an Equal Opportunity/Equal Access Employer. Click hereto view the Colleges statement of non-discrimination.
Required Experience:
Unclear Seniority
Key Skills
- Employee Evaluation
- Facilities Maintenance
- Maximo
- Facilities Management
- HVAC
- Mechanical Knowledge
- CMMS
- Maintenance Management
- OSHA
- Maintenance
- Cordova
- Supervising Experience
