Payroll & benefits Administrator

Manhattan - USA

Monthly Salary: Not Disclosed

Posted on: 11-09-2025

Vacancies: 1 Vacancy

Job Summary

Functional Title: Payroll and Benefits Administrator

Department: Corporate Operations

Reports To: Assistant Manager of Finance and Administration (Director of Finance & Administration/CAO)

Summary

This position will coordinate daily operations of payroll processing and group benefit programs.

Essential Duties/Function:

Prepare payroll calculations and processing for local and expatriate employees; coordinate information to ensure all related payments deductions and/or changes are properly captured. Handle GL entries and adjust entries as requested.
Assist the payroll manager in preparing payroll and benefits for employees throughout the employee life cycle. Collect maintain and update payroll and benefits information to keep documents and systems up to date. Administer and track leaves of absence and update ADP System with employee time off requests.
Assist with correcting timesheet information for non-exempt employees.
Monitor transactions to ensure the information from insurance invoices reflects the monthly/bi-weekly payroll information. Research and report any discrepancies and correct the figures as necessary.
Prepare and coordinate mandatory annual reporting (e.g. ACA Census etc.)
Present annual Open Enrollment presentation to employees.
Coordinate with ADP to prepare for the annual Open Enrollment ensuring all enrollment selections are processed accurately and in a timely manner. Review the accuracy of the elected information and correct as needed.
Assist benefits and payroll audit activities and records to ensure they are updated.
Assist individual tax filings for expatriate staff in collaboration with payroll manager; collect required information process and track tax payments as required.
Support payroll manager with plan vendors NLGIA affiliate and third-party administrators; coordinate transfer of data to external contacts for services premiums and plan administration; document and maintain administrative procedures for assigned benefit processes; assist with collection and calculation of Liaison sheet.
Research internal payroll and benefits inquiries and resolve accordingly.
Assist the Sr. Staff Accountant with accounting matters as requested.
Provide translations for documents and emails exchanged in Japanese as needed.
Evaluate and document procedures to improve efficiency and suggest improvements.
Ad-hoc requests as assigned.

Experience/Qualifications:

Associates and/or Bachelors Degree in Human Resources Accounting Finance Business or related field required.
2 years experience in US payroll is required. Global (Gross-up) payroll is preferred.
Understanding of benefits and accounting is a plus.
Business level proficiency in English and Japanese is required.
Proficiency with Microsoft Office (Word Excel PowerPoint) is required. Working knowledge of ADP benefits related systems MS Dynamics and Concur is preferred.
Excellent communication and interpersonal skills; ability to compose correspondence.

Functional Title: Payroll and Benefits Administrator Department: Corporate Operations Reports To: Assistant Manager of Finance and Administration (Director of Finance & Administration/CAO) Summary This position will coordinate daily operations of payroll processing and group benefit progra...