UFS Operations & Support Coordinator

Department Introduction/Summary

At University Financial Services (UFS) our primary role is to oversee and manage incoming and outgoing funds for the University. The five departments within University Financial Services provide various financial services training and support to the DU community. The UFS Operations & Innovative Department is passionate about providing exemplary service and resources while collaborating with other departments to reduce the administrative burden on Faculty and Staff. We strive to be trusted and innovative partners in support of the DU community.

As an Operations and Support Coordinator you must be passionate about customer service problem- solving and have expertise in a variety of UFS functions. The ideal candidate for this position is:

• An excellent communicator on all platforms including telephone e-mail and chat
• Driven to provide best-in-class customer service experience
• Unsatisfied with the phrase Weve always done it this way.
• Accommodating and even-tempered
• Comfortable with customer service technologies including ticketing knowledge base and inbox management
• Practices sound judgment in decision making and dealing with sensitive situations
• Passionate about trying new things
• Comfortable working with students staff and faculty with varying levels of proficiency
• Willing to see opportunities for growth improvement and innovation in successes and nonsuccesses alike
• Determined to see a problem through until a solution that is best for the customer is found
• Excited to be part of a team of experts and innovators

Position Summary

This is a full-time benefited position which may be eligible for hybrid remote work based on the ability to complete essential job functions off-campus. This position reports to the Director of Operations & Innovative Solutions.

Customer Service: The Operations and Support Coordinator assists customers in the ticketing system on the phone and in-person (or zoom) and is the first point of contact for the inquiries that come into the UFS Center. This position serves as a gatekeeper to other departments and requires expertise in DU policies and processes leveraging technology to achieve a high level of service and engaging with the community in a professional and courteous manner. This role requires a detail-oriented problem solver who is well organized.

Project-Based Coordination: Focused on project-based coordination which varies based on assignments and may change throughout the year. Included in this are projects assigned in the UFS knowledge base which is a key communication platform for UFS customers. Operating under limited supervision this position assists the Director and Sr. Specialist oversee daily operational needs for the Division (ordering supplies work orders team events).

Training Support: Focused on supporting the Training and Communication Manager conduct monthly training sessions one-on-one support events and representing the division at campus events. This position serves as an active presence and resource during training.

Essential Functions

• First point of customer contact for inquiries regarding Travel and Expense Timekeeping Accounts Payable Contracts Procurement and Payroll
• Research solutions for customers when a standard process or procedure will not satisfy their needs
• Ensure that customer inquiries are resolved in a timely manner
• Work with highly confidential information and maintain confidentiality
• Build and maintain strong relationships across campus by providing high level service
• Thoroughly document conversations as they occur and escalate calls as necessary
• Identify issues with administrative processes that create challenges for our customers and play an active role in implementing solutions

Knowledge Skills and Abilities

• Communication Skills: effectively uses multiple channels to communicate important messages; keeps supervisor well informed about progress and/or problems in a timely manner; writes in a clear concise organized and convincing way for a variety of target audiences; produces written messages which are consistently error-free
• Customer Focus: prioritizes customers (internal and external) and their needs as primary and is dedicated to meeting their expectations; develops and maintains customer relationships; builds credibility and trust; quickly and effectively solves customer problems; provides prompt attentive service in a cheerful manner; adapts to changing information conditions or challenges with a positive attitude; incorporates customer feedback into delivery of service to provide the best experience possible for the customer
• Interpersonal Skills: relates well with others; treats others with respect; shares views in a tactful way; demonstrates diplomacy by approaching others about sensitive issues in non-threatening ways; considers and responds appropriately to the needs feelings and capabilities of others; fosters an environment conducive to open transparent communication among all levels and positions; takes the initiative to get to know internal and external customers
• Functional/technical expertise has the skills abilities knowledge and experience to be successful in functional area of expertise; dedicates time and energy to keeping abreast of the latest information related to area of expertise and technology; learns and applies new technology quickly
• Problem Solving: exemplifies articulate communication skills and thoroughly investigates when issues arise seeking to comprehensively and proactively address customer needs. Driven in learning how to address new or unknown items and documenting processes for future success.

Required Qualifications

• 2-3 years of customer service experience or phone support experience
• High School Diploma or GED
• Understanding of higher education environment
• High aptitude for multiple technologies and change
• Strong communication skills

Preferred Qualifications

• Bachelors degree
• Fluent in Spanish and English (read speak write)
• Experience using:
  • Concur
  • UKG Timekeeping (Workforce Pro)
  • Banner
  • Salesforce Success Hub

Working Environment

• Standard office environment.
• Unexpected interruptions occur often and stress level is moderate to high.
• Noise level is quiet to moderate.

Physical Activities

• Ability to work in front of a computer for extended periods of time.
• Occasionally required to move about the office/campus.

Work Schedule
Monday - Friday 8:00 a.m. - 4:30 accordance with the Universitys flexible work policy this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline
For consideration please submit your application materials by 4:00 p.m. (MST) September 30 2025.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 6.

Hourly Range:
The hourly range for the position is $23.00 - $26.00

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.