Protocol Outreach Coordinator
Protocol Outreach Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL Benefits Program
The Stakeholder Relations Office develops implements and assesses strategic internal and external communications plans and programs to advance the scientific mission and initiatives of the Laboratory; contributes to public understanding of science; enhances the value of the Lab as a community asset; drives government and community programs to ensure internal and external stakeholders are properly informed have a voice in Lab decisions and support the Labs priority projects; and oversees workforce development and science education programs to fulfill goals of the Lab and Department of Energy.
Position Description:
The ideal candidate will be a dynamic member of the Stakeholder Relations team that assists in the coordination and execution of outreach efforts that raise awareness and understanding of the Laboratorys mission through a broad range of programs and partnerships including but not limited to protocol visits groups tours and public open house events. As a collaborator and communicator the Protocol Coordinator will provide critical resources in outreach endeavors continuously cultivate relationships with internal and external stakeholders and serve as an energetic and knowledgeable ambassador for Brookhavens passion for discovery.
Essential Duties and Responsibilities:
Coordinate the many moving parts associated with protocol visits at the Laboratory including:
Planning facilitating and participating in collegiate and community group tours
Supporting visits by elected officials high-level guests the science user community conference attendees university faculty and other external stakeholders
Interacting with multiple directorates to identify and secure subject matter experts manage schedules and ensure facility access
Communicating visit goals messages and logistics with all stakeholders
Build strong relationships with all levels on management employees and the surrounding community
Maintain a broad understanding of the Laboratorys research facilities and capabilities; and be able to assist in communicating messages effectively to various audiences
Arrange services within the Laboratory such as site access transportation catering room reservations etc.
Research regulations and other sources to determine proper protocol procedures pertinent to visiting dignitaries such as comparative positions and titles cultural customs seating etc.
Respond to internal and external requests for information and guidance
Manage and monitor multiple assigned projects to achieve established goals within time and resource restrictions
Maintain data and keep accurate records
Perform complex administrative functions using word processing and lab-wide administrative computer systems to accomplish tasks as well as other support related to information services such as arranging virtual meetings and access
Safeguard confidential records and personal identifiable information
Required Knowledge Skills and Abilities:
Some form of secretarial or office administration training plus eight years of experience in substantive and relevant administrative secretarial clerical or other responsible work which provides evidence of the knowledge skills and abilities necessary to successfully perform the duties of the position. An associate or bachelors degree with coursework or training specifically related to the position requirements may offset qualifying experience of 2:1 (experience:college) years
Candidate is agile able to multi-task and balance competing priorities simultaneously
Good at problem solving following instructions and managing time effectively
Possesses strong written and verbal communication skills; communicates clearly effectively and in a timely manner
Can speak publicly and comfortably in small and large group (40) settings
Proficiency with Microsoft Word Outlook PowerPoint and Excel
Knowledge of videoconferencing tools such as Zoom and Microsoft Teams and the ability to facilitate virtual meetings
Can work independently and under pressure to handle routine and nonroutine tasks in accordance with established procedures and guidelines
Must be highly motivated organized professional and courteous with the ability to deal effectively with internal and external stakeholders who require high levels of patience tact and diplomacy
Ability to collaborate effectively and be a team player
Preferred Knowledge Skills and Abilities:
Bachelors degree preferred ideally in education communications public relations or STEM-related field
Experience working with Microsoft SharePoint Teams Lists or PowerBI
Experience working in a scientific technical or project environment
Experience conducting tours
Understanding of a role in Protocol at an organization
Other Information:
This position is 100% on site
This position is not eligible for visa sponsorship
Brookhaven National Laboratory is committed to providing fair equitable and competitive compensation. The full salary range for this position is $67250-$82000. Salary offers will be commensurate with the final candidates qualifications education and experience and considered with the internal peer group.
Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory view more information at This is due to nationwide identification requirements for federal site access as required by the federalREAL ID Act. Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews.
About Us
Brookhaven National Laboratory () delivers discovery science and transformative technology to power and secure the nations future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries 37 R&D 100 Awards and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energys (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country learn more at BNL Opportunities for Veterans at Brookhaven National Laboratory.
Equal Opportunity/Affirmative Action Employer
Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race color religion sex sexual orientation gender identity national origin age status as a veteran disability or any other federal state or local protected class. BSA takes affirmative action in support of its policy and to advance in employment individuals who are minorities women protected veterans and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor
BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: Experience:
IC
Employment Type
Full-Time
Key Skills
Similar Jobs
Dr. Job is an online platform that connects employers with skilled job seekers, facilitating the search for job opportunities and top talent. Established in 2015. Dr. Job Pro has emerged as the world premier job portal, attracting thousands of job seekers every day from all over the world.
Follow Dr.Job
Dr Job FZ LLC. 2025 © All Rights Reserved