Administrative Specialist - Assurance Production

RubinBrown is one of the nations leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience integrity and value. RubinBrown has revenue of approximately $240 million with 1000 team members across locations in Chicago Denver Kansas City Las Vegas Nashville and St. Louis.

As an Administrative Specialist Assurance Production professional youll be a key resource for producing polished client-ready deliverables and ensuring our assurance operations perform effectively. This role is ideal for someone detail-oriented tech-savvy and eager to be a trusted support partner across the team.

Major Responsibilities

• Producing professional documents in Word Excel and PowerPoint using firm templates.

• Managing deliverables through our quality control process and ensuring accuracy through proofreading and formatting.

• Assembling and binding client reports proposals and other critical documents.

• Providing flexible administrative support including:
  • Processing engagement letters and assisting with billing.
  • Covering for executive assistants and front desk as needed.
  • Updating databases and handling general office tasks.
  • Assisting with special projects and other firm needs.

Preferred Experience/Background/Skills

• Bachelors or Associates degree preferred.

• 2 years of experience in a related role.

• Strong attention to detail initiative and problem-solving skills.

• Excellent written verbal and interpersonal communication; able to interact effectively at all levels.

• Proficient in Microsoft Word Excel and PowerPoint.

• Able to manage multiple priorities support team members and work in a fast-paced environment.

• Adaptable professional and highly motivated.

• Flexibility to work additional hours during peak periods (approximately 55 hours/week).

Working Conditions

• The typical office hours are 8:00 a.m. to 5:00 p.m.
• Hybrid model (2-3 days in the office/week).
• Travel for this position is minimal.
• Ability to sit for long periods of time.
• Ability to move throughout office.
• Ability to lift carry push pull up to 30-50 pounds.

One Firm

To foster a highly respected inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation please contact your recruiter.

EEO Employer W/M/Vet/Disabled

RubinBrown is an independent member of Baker Tilly International the 9th largest accounting and business advisory network in the world. For more information visit.

Required Experience:

Unclear Seniority