Senior Executive Administrative Assistant Legal
Senior Executive Administrative Assistant Legal
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Job Description
Now is your chance to join an organization that drives change. Were a company thats consistently on top employer lists.
Why join us:
There is a reason we boast numerous awards like Great Place to Work Certified and Best Place to Work For Moms Dads LGBTQ and VETS (just to name a few). At Deluxe we know that great people make a great organization.
We value our people so offer the typical benefits (401K PTO Medical Dental) PLUS: Flexible time off volunteer time off paid maternity/paternity leave tuition reimbursement pet bereavement and more!
A culture that keeps people. 42% of our team has been here for over 10 years. When we asked our team why we heard the people benefits family/home time diversity and team culture.
Hybrid schedule allowing you to work from home/remote several days per week
The incumbent will provide high-level executive administrative support to the General Counsel Chief Administrative Officer (Executive). This role involves interaction with the New York Stock Exchange (NYSE) and the Securities and Exchange Commission (SEC) and regularly the Board of Directors. The Executive Assistant will also support various functional groups reporting to the CAO and manage a broad range of administrative tasks. Responsibilities include but are not limited to coordinating complex scheduling arranging domestic and international travel organizing all-hands meetings processing and reconciling expense reports managing the board portal and liaising with internal legal teams.
Key Responsibilities:
Provide comprehensive administrative support to the Executive and other designated leaders handling both routine and advanced administrative tasksoften of a confidential natureincluding calendar management travel coordination and professional correspondence.
Serve as an integral part of the Executives office by proactively identifying opportunities to streamline workflows enhance organizational efficiency and deliver value. Manage systems for tracking reports preparing for meetings and executing large-scale events with a focus on cost-effectiveness and professionalism while ensuring a high-quality experience for all participants.
Collaborate closely with internal teams to plan and execute functional and segment-wide events such as town halls and all-hands meetings. Responsibilities include venue selection catering and coordination of meeting materials.
Prepare presentations and compose correspondence as needed. Develop reports either proactively or upon request and take ownership of special projects as assigned. High attention to detail and commitment to quality are essential.
Draft proofread and edit sensitive documents and presentations.
Prepare review and process the Executives expense reports in compliance with company policies ensuring accurate coding documentation and timely submission.
Exercise sound judgment and discretion while working independently with minimal supervision. Most responsibilities are performed autonomously with general guidance provided on priorities and goals.
Basic Qualifications:
High school diploma or GED with a minimum of 6 years of clerical and administrative experience
Proficient computer and typing skills with the ability to quickly learn and adapt to new systems and tools
Experience with Microsoft Office Suite (Outlook Word Excel PowerPoint) with strong working knowledge of email calendaring and document preparation
Preferred Qualifications:
Associate degree in Business Administration or a related field with 7 years of experience providing administrative support to executive-level leadership
Experience in a legal environment or supporting a General Counsel with a strong understanding of legal protocols terminology and confidentiality
Excellent written and verbal communication skills with the ability to interact professionally at all levels of the organization
Proven ability to prioritize and work efficiently under pressure managing multiple tasks and deadlines in a fast-paced dynamic environment
Support onboarding of Board members and ELT members and support preparation of Board of Directors and committee meetings
Assist in assembling formatting and distributing board books and confidential prereads via secure board portal software (e.g. Boardvantage)
Willingness to work extended hours during board cycles SEC filing periods or corporate transactions and have the flexibility to travel as needed
Additional Basic Qualifications:
Must be 18 years of age or older
Compensation
The compensation range for this position is $50.00 - $55.00 hourly. This position will be eligible for commission or an annual performance incentive plan. The base pay actually offered will vary depending on job-related knowledge skills location experience and take into account internal equity.Benefits
In line with our commitment to employee wellbeing our total rewards benefits package is designed to support the physical financial and emotional health of our employees tailored to meet their unique and evolving needs. Our approach considers our employees whole selves ensuring they can thrive both in and outside of work. Here are some of the benefits we offer which may vary based on role location or hours worked:
Healthcare (Medical Dental Vision)
Paid Time Off Volunteer Time Off and Holidays
Employer-Matched Retirement Plan
Employee Stock Purchase Plan
Short-Term and Long-Term Disability
Infertility Treatment Adoption and Surrogacy Assistance
Tuition Reimbursement
These benefits are designed to enhance the health protect the financial security and provide peace of mind to our employees and their families.
Deluxe Corporation is an Equal Employment Opportunity employer:
All qualified applicants will receive consideration for employment without regard to race color creed religion disability sex age ethnic or national origin marital status sexual orientation gender identity or presentation pregnancy genetics veteran status or any other status protected by state or federal law.
Please view the electronic EEO is the Law Poster which serves to inform you of your equal employment opportunity protections as part of the application process.
Reasonable Accommodation for Job Seekers with a Disability: If you require reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to .
Required Experience:
Senior IC
Employment Type
Full-Time
