Executive Operations Coordinator

The Agency Youll Join:
The NYC Mayors Office of Equity & Racial Justice (MOERJ) was established in October 2023 as the City of New Yorks centralized agency to advance equity. Our mandate is rooted in a simple but powerful belief that every New Yorker deserves the chance to live work and thrive with dignity.

To realize that vision MOERJ brings together several key initiatives and offices including the NYC Commission on Gender Equity (CGE) NYC Her Future (NHF) the NYC Young Mens Initiative (YMI) and the NYC Unity Project (UP) as well as cross-agency bodies like the NYC Pay Equity Cabinet (PEC) and the NYC Taskforce on Racial Inclusion & Equity (TRIE). Together we create a unified framework for addressing the many ways inequity shows up in daily life.


The Problems Youll Solve:
The Mayors Office of Equity & Racial Justice (MOERJ) seeks a highly organized and dynamic Executive Coordinator to serve as a core member of the team providing direct support and reporting to the NYC Chief Equity Officer and Commissioner of MOERJ while ensuring smooth day-to-day operations across the office. The Executive Coordinator works closely with colleagues in Facilities IT and other departments to provide organizational support at the office-wide level troubleshoot issues keep information flowing and help staff stay informed. The Executive Coordinator also plays a key role in supporting team culture helping to welcome new employees and collaborating with the Chief of Staff on team meetings retreats appreciation activities and other internal events.

The Executive Coordinator will engage regularly with senior leaders across MOERJ and throughout the City. This role offers significant opportunities for mentorship and professional growth and is ideal for someone passionate about equity and social justice and interested in developing a long-term career in administration and operations.


Responsibilities:
Key duties include but are not limited to the below.
-Provide direct administrative support to the NYC Chief Equity Officer & Commissioner including calendar management correspondence meeting preparation reports and related tasks
-Collaborate with the Chief of Staff and Deputy Commissioner on key operational priorities
-Maintain updated records files contact lists and other data sets and operational documents for MOERJ
-Manage external inquiries via phone email mail and other communication channels
-Manage equipment and supply inventory for the office including fulfilling orders and handling asset management and tracking
-Support preparation for staff onboarding and offboarding
-Support the MOERJ Administration team with small purchases and related fiscal tasks as needed
-Serve as the primary office and space liaison coordinating with building management and facilities the Department of Citywide Administrative Services (DCAS) and suite mates as well as communicating relevant updates to staff and handling routine requests
-Coordinate with IT on new needs troubleshoot office-wide issues and ensure staff have accurate and updated guidance
-Design and implement operational processes as assigned to improve overall flow and function of office
-Lead or support special projects across MOERJ as assigned
-Perform other related duties as assigned to drive smooth streamlined and sustainable office operations


About You:
-High School diploma (or high school equivalency) and three (3) or more years with administrative and/or operations experience.
-Associate or bachelors degree in business administration public administration or a related field a plus.
-Interest in racial equity and addressing socio-economic health gender and other disparities.
-Interest in and comfortable working in a fast-paced and evolving environment.
-Strong written and oral communication skills.
-Demonstrated professional relationship-building experience.
-Ability to manage competing priorities think proactively take initiative and problem-solve effectively.
-Enjoys building new operational processes and solutions that improve organizational operations.
-Familiarity working within City government preferred.
-Understanding of and commitment to diversity inclusion equity and accessibility.
-Background living or working in communities facing historical oppression and systemic inequities.
-Familiarity with issues affecting historically marginalized groups in NYC such as Black Indigenous Latinx Asian Middle Eastern Pacific Islander or LGBTQ communities.

RESEARCH PROJECTS COORDINATOR - 05277

Qualifications :

1. Graduation from an accredited college with a baccalaureate degree; or
2. Graduation from an accredited community college plus two years of experience with administrative analytic coordinative supervisory or liaison responsibilities; or
3. A four year high school diploma or its educational equivalent plus four years of experience as described in 2 above; or
4. A satisfactory equivalent combination of education and experience.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time