Admissions & Records Assistant/International Student Advisor
Admissions & Records Assistant/International Student Advisor
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USD 34298 - 51793
1 Vacancy
Job Description
Position Summary
Provide clerical support and be responsible for general Admissions & Records duties to include greeting and assisting students with the admission processes maintenance of permanent student records and processing of applications and forms. Advise and facilitate admission and enrollment of international applicants/students.
Salary: Appropriate placement on ACCS Salary Schedule E4 grade 05: $34298 - $51793
(Salary within this range is determined by your documented years of full-time related work experience )
Work Hours:Monday - Thursday 8:30 a.m. - 6:00 p.m. and Friday 7:45 a.m. - 11:45 a.m.
Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. A complete application consists of the following:- Online application
- Current rsum
- Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed.)
Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.Essential Duties and Responsibilities
- Greet visitors answer the telephone respond to email and provide admissions and records assistance to students faculty staff and the general public; both in person and over the phone.
- Maintain a working knowledge of college information and all admissions and records related processes.
- Process records requests include but not limited to issuing out-going transcripts enrollment verification forms admissions applications and withdrawals.
- Perform equivalencies related to placement into college-level English and Math from completed by high school students and record in Banner.
- Assist with scanning admissions and records documents into BDMS.
- Communicate departmental requirements policies and procedures relevant to students throughout all stages of the enrollment cycle from initial application for admission through graduation.
- Maintain a confidential working environment with respect to student records in accordance with FERPA guidelines.
- Load ACT and SAT scores.
- Assist in monitoring all international students insuring compliance with college regulations.
- Assist in advising international applicants and issue initial I-20 to incoming F-1 students.
- Assist in maintaining Student Exchange Visitor International System (SEVIS) database comply with all United States Citizenship and Immigration Services (USCIS) policies and prepare and provide information to USCIS and Department of Homeland Security (DHS) upon request.
- Assist in creating and maintaining current communications to F-1 international student population.
- Perform all duties with professionalism.
- Alert supervisor of any issues requiring the attention and direction of upper management.
- Assist with other enrollment functions housed in the Office of Admissions & Records as assigned.
- Perform related duties as assigned.
Qualifications
- A minimum of one (1) year (32 semester hours) of postsecondary education from an accredited institution with a minimum of 16 semester hours in a related field and a minimum of one (1) year of related work experience is required OR a minimum of one (1) year (32 semester hours) of postsecondary education from an accredited institution and a minimum of three (3) years related work experience is required.
- Previous customer service work experience is required.
- Knowledge of community college policies and procedures
- Knowledge of and ability to use Banner Student information system and additional components including Application Extender and Banner Document Management System (BDMS).
- Knowledge of rules of grammar.
- Knowledge of generally accepted office practices and procedures including records management.
- Knowledge of e-script.
- Knowledge of FERPA.
- Skill in operating a mouse to control a computer.
- Skill in operating a computer.
- Skill in utilizing a multi-line phone system.
- Skill in operating a fax machine copier scanner label maker.
- Ability to follow instructions and adhere to prescribed routines.
- Ability to utilize Excel or other database software to sort and manage and reporting.
- Ability to utilize Word or other word processing tools to prepare and communicate information.
- Ability to make decisions based on correspondence data or other information.
- Ability to utilize and search the internet for information.
- Ability to utilize e-Script.
- Ability to utilize Application Extender and BDMS.
- Ability to multi-task and prioritize issues.
- Ability to maintain confidential information.
- Ability to work and communicate with a variety of people from diverse backgrounds.
- Ability to utilize email systems to communicate information.
- Ability to work with minimal supervision/work independently.
- Ability to operate in a professional manner at all times.
- Ability to greet individuals of any background with friendliness tact and courtesy.
- Ability to operate in high pressure and often noisy situation and respond to issues in a calm manner.
- Conscientious- care about how work is done and wanting to do a good job.
- Initiative- responding to downtime by taking responsibility to do other work.
- A focus on details.
- A focus on being friendly and patient in responding to customer needs.
- Willingness and desire to learn new things and apply that learning.
- Willingness to maintain flexibility in order to meet customer needs.
- A positive attitude regardless of circumstances at hand.
- Confidence in decision making and communication skills
Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.
BACKGROUND CHECK STATEMENT:
In accordance with Alabama Community College System Policy and guidelines the applicant chosen for employment will be required to sign a consent will be contingent upon the receipt of a clearance notification from the criminal background check.
Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees that no employee or applicant for employment or promotion on the basis of any impermissible criterion or characteristic including without limitation race color national origin religion marital status disability sex age or any other protected class as defined by federal and state law shall be excluded from participation in be denied the benefits of or be subjected to discrimination under any program activity or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding.More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verifysystem to verify employment eligibility for all newly-hired employees.
Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane Decatur GA 30033-4097 by calling or by using information available on SACSCOCs website (). Specific questions regarding Calhouns educational programs admissions and other matters related specifically to the College should be forwarded directly to the college.
APPLICATIONS MAY BE FILED ONLINE AT:
P.O. Box 2216
Decatur AL 35609
Required Experience:
Intern
Employment Type
Full-Time
