Administrative Assistant (m/f/d) at the Leipzig International School Kindergarten

• Handling the office management and day-to-day operations such as incoming and outgoing phone calls and mail correspondence
• Assisting staff members parents and guests; addressing all their inquiries
• Assist in the organisation of kindergarten events and make all relevant bookings
• Provide office support for the organisation of field trips
• Involvement in the coordination of all organisational and developmental measures of the section.
• Liaising with the school nurse regarding health issues
• Maintaining Engage Parent Portal
• Ordering maintenance and storage of office supplies
• Taking daily attendance of staff and learners and setting up statistical analysis
• Working in collaboration with Student Co-Curricular Activities Coordinator for planning of Afternoon Activities allocating children to activities providing onboarding for new coaches maintaining attendance lists and informing families of changes to program
• Liaising with caterer for meal orders budgeting and contracts and acting as contact person when problems arise. Liaising with kitchen staff.
• Maintaining distributing and coordinating security chips with parents (new and leavers).
• Coverage of the reception desk

• Qualification as an Administrative Assistant Office Management bilingual secretary or a related qualification
• Excellent customer service skills
• Friendly and positive with excellent interpersonal and intercultural skills
• Solution-orientation and excellent communication skills
• Able to quickly analyse situations and systems always looking to maximise efficiency and effectiveness in a rapidly changing work environment
• Excellent time-management skills able to set and communicate about priorities
• A high level of proficiency with MS Office especially Excel
• Computer/Internet literate
• Fluency in written and spoken English as well as German; additional languages are advantageous
• Skilled at general organizing and administrative processes
• Highly flexible during the work day and able to work in a dynamic environment
• Able to remain calm and discreet in a busy environment
• Experience of working in an internationally-minded and diverse school community is preferred

• Wonderful learners
• A pleasant and collegial working environment where employees with different backgrounds and orientations work successfully together
• A challenging and diverse job
• Short decision-making processes
• Ongoing internal and external professional development
• 30 days of annual leave plus special leave on December 24th and 31st
• Company laptop and opportunities for internal and external professional development
• Company benefits such as a company pension scheme additional health insurance with a 1200 annual health budget relocation allowance JobRad leasing financial support for language courses etc.

Leipzig International School GmbH (LIS) is a warm and vibrant non-profit educational community dedicated to fostering learning growth and global citizenship. Serving nearly 1100 students from local and international families our school offers an enriching experience from kindergarten through secondary school including integrated before- and after-school care. Guided by our motto Learning to be a citizen of the world we celebrate diversity internationality and inclusivity providing a nurturing environment where students thrive academically socially and personally.

Supported by a dedicated team of 250 staff members from 37 nations LIS ensures a stimulating and supportive learning journey for every child from their first steps into education to achieving university entrance qualifications. Our symbol the lion reflects the courage strength and resilience we nurture in our studentsqualities that empower them to embrace challenges and transform their lives. At LIS we are proud to inspire a brighter future through education and to foster a community where every individual belongs and grows.