Lead Admininstrative Assistant Clinical - On-Site
Lead Admininstrative Assistant Clinical - On-Site
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Job Description
Discover Vanderbilt University Medical Center: Located in Nashville Tennessee and operating at a global crossroads of teaching discovery and patient care VUMC is a community ofindividuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued your knowledge expanded and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniquenessis sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilts mission is to advance health and wellness through preeminent programs in patient care education and research.
Organization:
Pediatric Cardiac SurgeryJob Summary:
In your pivotal role as Lead Clinical Admin. Asst. you will be supporting 4 surgeons in the Pediatric Cardiac Surgery Program. You will handle clinical coordination for their schedules and manage their calendars. You also will be responsible for event planning.REQUIREMENTS:
High School Diploma or GED; Bachelors Degree is preferred
5 years of relevant experience to include calendar management
High attention to detail
This a fully on-site position. Work Hours are Monday-Friday standard day-time business hours at Monroe Carell Childrens Hospital at Vanderbilt Doctors Office Tower 5th floor Suite 5100.
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DEPARTMENT SUMMARY:
The Pediatric Cardiac surgery program at Monroe Carell Jr. Childrens Hospital at Vanderbilt is a regional center of clinical excellence performing more than 500 operations each year. The Vanderbilt Childrens heart program is consistently among the top ranked pediatric heart surgery programs in the nation byU.S. News and World Reportannually. Our Childrens heart program was designated as one of 15 centers nationwide to be certified as a pediatric heart transplant center of excellence by OptumHealth Clinical Sciences Institute. We participate in several national quality initiatives including the Society of Thoracic Surgeons (STS) national data submission. Based on the strength of our database initiative Vanderbilt is a pilot site for the development of the AAC Impact cardiology database. For more information please visit
KEY RESPONSIBILITIES
Performs key administrative functions which may include serving as representative of the organizational area.
Proactively facilitates and manages administrative functions.
Supports and coordinates area initiatives.
Compiles data analyzes information and summarizes findings in support of an area.
Analyzes and prepares budgetary data.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
TECHNICAL CAPABILITIES
Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting Calendar Maintenance Data Entry Document Duplication Document Filing and Maintenance Document Preparation Employee Record Maintenance Employee Time Recording Faxing and Electronic Mailing Inventory Management Mail Sorting and Distribution Meeting Coordination and Scheduling Message Management Receptionist Tasks Special Projects Spreadsheet Preparation Travel Arrangements and Word Processing and Typing.
Financial Processes (Intermediate): Ability to monitor costs expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Analytical Skills (Novice): The process of identifying evaluating interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.
Human Resources Policies and Procedures (Novice): Knowledge adherence and application of human resources policies and procedures.
Our professional administrative functions include critical supporting roles in information technology and informatics finance administration legal and community affairs human resources communications and marketing development facilities and many more.
At our growing health system we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth appreciation of benefits and a sense of community and purpose.
Core Accountabilities:
* Organizational Impact: Independently performs non-routine tasks that significantly impact team and other related teams.* Problem Solving/ Complexity of work: Gathers and analyzes data to solve problems that arise with little or no precendent.* Breadth of Knowledge: Applies advanced job knowledge and has developed a breadth of skills in other areas. * Team Interaction: Serves as a lead for the team by providing expertise and guidance to team members.Core Capabilities :
Supporting Colleagues: - Develops Self and Others: Invests time energy and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies ones own communication style to suit different situations and audiences. Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees effectiveness. Ensuring High Quality : - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively : - Demonstrates Accountability: Demonstrates a sense of ownership focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies tools and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work ExperienceExperience Level:
5 yearsEducation:
High School Diploma or GEDVanderbilt Health is committed tofosteringan environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.
Employment Type
Full-Time
