Administrative Assistant

If you are looking for an uncommon opportunity -- a chance to join an organization known for its scientific excellence in the research and development of pharmaceuticals -- its time to consider Regeneron.

Regeneron is a fully integrated biopharmaceutical company that discovers invents develops manufactures and commercializes medicines for the treatment of serious medical conditions. Regeneron markets three products in the United States EYLEA (aflibercept) Injection ZALTRAP (ziv-aflibercept) Injection for Intravenous Infusion and ARCALYST (rilonacept) Injection for Subcutaneous Use; ZALTRAP is co-commercialized with Sanofi. Phase 3 studies are in progress with EYLEA in two additional indications and with product candidates sarilumab and REGN727. Regeneron has active research and development programs in many disease areas including ophthalmology inflammation cancer and hypercholesterolemia.

SUMMARY:
Support the VP Immunology and Inflammation Therapeutic Area Clinical Sciences and the I&I Department. Responsible for filing telephones and scheduling. Act as liaison among internal staff and outside contacts. Organize and coordinate calendar for entire Therapeutic Area. Work effectively with people at various locations and levels within and outside the organization.

JOB RESPONSIBILITIES:
Provide administrative support to VP as well as Director level reports/staff including but not limited to filing faxing correspondence phone calls mail scheduling meetings and maintaining calendars
Update various reports for VP and Director level reports/staff
Coordinate travel arrangements - speaking engagements meetings and conferences
Schedule and organize meetings among internal staff and outside guests (e.g. Consultants guest Speakers/Presenters)
Order office supplies & catering as needed
Request repairs with various departments on technical and office issues (IS graphics Facilities) regarding VP and Director levels equipment as needed; follow-up with all departments is key
Process Expense Reports receive and distribute all Purchase Orders; Pre-authorize Expense Reports etc. for VPs signature and Director level reports/staff
Arrange travel and process reimbursement for external guests
Assist other staff as needed when possible
Coordinate interviews for high-level applicants and summer interns
Update Therapeutic Area webpage on Regeneron intranet
Maintain Therapeutic Area email distribution lists
Prepare contracts for Consultants and outside vendors as required - work with Legal and Finance groups to accomplish
Act as back-up for 1-2 absent administrative assistants when needed and possible

Experience and Required Skills:


Skills / Attitude
Solid attention to detail; excellent time management; flexibility; helpful; quick learner; proactive; courteous; direct; discrete; team player
Ability to manage projects with modest supervision and handle/prioritize multiple tasks and requests simultaneously
Strong interpersonal and communication skills (written and oral); able to maintain confidentiality of information
Ability to work well with other department and company Admins on a daily basis
Proficient in MS Office (Outlook Word Excel PowerPoint); experience with SharePoint Resource Scheduler ReadyTalk Oracle E-Business Suite Concur Travel & Expense a plus
Education / Experience
Associate or Bachelors Degree preferred
4 10 years of related experience and/or training with 2 or more years as administrative assistant preferred

We offer a competitive compensation and benefits package including stock incentives 401k with company match as well as the expected health and welfare benefits. Comprehensive relocation benefits are available as required.

This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply to us today and find out what we mean when we say that at Regeneron we have an unwavering commitment to combining good science & good business.