Manager of Operations - College of Medicine, Office of the Dean, Division of Finance and Administration (DOFA)
Manager of Operations - College of Medicine, Office of the Dean, Division of Finance and Administration (DOFA)
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Job Description
Program Manager
Bachelors degree in an appropriate area of specialization and three years of appropriate experience
The Manager of Operations is responsible for managing planning developing and implementing a variety of operational projects related to space management emergency planning and other facility related tasks at the College of Medicine. This role involves working closely with COM leadership departments faculty and staff as well as collaborating with University of Florida main campus offices to optimize the use of physical spaces and coordinate emergency planning efforts to ensure the safety and security of students staff and visitors. The individual in this position will also represent the College in various operations and facility-related meetings and initiatives.
About This Role
Space Management
- Manage the planning development and implementation of space management strategies across the College of Medicine ensuring efficient utilization of physical space to meet the needs of faculty staff and students.
- Coordinate space assignments and reassignments and oversee the design and modification of space layouts in alignment with the Colleges operational goals.
- Work with departments to ensure spaces are aligned with academic research and administrative needs.
Emergency Planning
- Develop implement and regularly update the Colleges emergency preparedness plans including evacuation procedures disaster response and continuity of operations.
- Coordinate training and awareness programs related to emergency planning and safety protocols for faculty staff and students.
- Collaborate with university officials to ensure the College is in compliance with local state and federal emergency response regulations.
Operations and Facilities Coordination
- Represent the College at facility-related meetings including but not limited to space utilization discussions facility upgrades and operational improvements.
- Serve as a liaison between the College and other departments (e.g. campus facilities management security IT) to ensure smooth execution of operational tasks and projects.
- Provide regular updates and recommendations to the Colleges Chief Operating Officer regarding the status of operational initiatives.
Project Management
- Lead and manage a variety of operational projects ensuring they are completed on time within budget and meet the strategic objectives of the College.
- Develop project plans timelines and budgets for each initiative and monitor progress to ensure milestones are met.
- Proactively address any issues that arise and work to find solutions that minimize disruption to the Colleges operations.
General Operations Support
- Assist with the coordination and implementation of other operational tasks and projects as needed by senior leadership or department heads.
We Offer Exceptional Benefits
- Low-cost State Health Plans: Medical Dental and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packageincluding over 10 paid holidays as well as paid family sick and vacation leave
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more
- Tuition Assistancethrough theUF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
Learn more about what we have to offer here!
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Home to the University of Florida one of the nations top public universities Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living no state income tax and mild winters. Enjoy the outdoors with over 30 miles of bike trails freshwater springs and numerous water activities plus easy access to beaches and world-class theme parks.
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For more information check out:The Guide to Greater GainesvilleandExplore Gainesville in 60 seconds
$82000 - $90000; commensurate with education and experience
Bachelors degree in an appropriate area of specialization and three years of appropriate experience
- Bachelors degree in business management facilities management or a related field (Masters degree preferred).
- Minimum of 3-5 years of experience in operations management project management or facilities management preferably within an academic or healthcare environment.
- Strong knowledge of space management emergency planning and facility-related processes.
- Proven project management skills with the ability to manage multiple projects simultaneously and deliver results on time and within budget.
- Excellent communication and interpersonal skills with the ability to interact effectively with diverse groups of stakeholders.
- Strong problem-solving and decision-making abilities.
- Ability to work independently as well as part of a team with a high level of initiative and attention to detail.
- Proficiency in project management software MS Office Suite and related tools.
- Familiarity with emergency preparedness regulations and compliance.
- Knowledge of higher education or healthcare facility operations.
- Certification in project management (e.g. PMP) is a plus.
To be considered please upload the following documents with your application:
- Cover Letter
- Resume
- Contact information for three professional references
If an accommodation due to a disability is needed to apply for this position please call or the Florida Relay System at (TDD).
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Required Experience:
Manager
Employment Type
Full-Time
