Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
DEPARTMENT: Entertainment Group; LA Office
SCHEDULE/STATUS: Monday Friday 9:30AM to 5:30PM 4 days in office (hybrid) with overtime flexibility Full-Time/Non-Exempt
SUPERVISOR: Assigned Attorneys and Human Resources
LOCATION: Century City
SALARY:The salary range for this position is $80000 - $117000 (salary commensurate with experience) plus overtime.
SUMMARY
Frankfurt Kurnit is one of the premiere law firms for entertainment media and the technology with leading practices spanning film television digital media video gaming technology advertising intellectual property and litigation. The firm is regularly recognized by Variety The Hollywood Reporter The National Law Journal The Legal 500 and Chambers USAas among the very best in its field.
Our Los Angeles office ranked one the citys Best Places to Work is seeking a proactive Executive Assistant to support the head of the firms fast-paced entertainment group. The role also includes serving as Executive Assistant to the Supervising Partner of the LA office providing support on office management marketing and firm initiatives.
This is not a traditional legal assistant position. The role combines the executive function and client-facing responsibilities required of executive assistants at top talent agencies management companies and studios with the organizational and administrative excellence required of legal assistants at leading law firms. The successful candidate will be motivated responsive outgoing and personablesomeone who brings positive energy and professionalism to every interaction while handling the fast-paced demands of high-profile clients executives and counsel.
PRIMARY RESPONSIBILITIES
Attorney/Talent Practice Support
- Manage a demanding calendar of meetings calls videoconferences and events with a wide variety of clients including talent producers and their representatives as well as studio executives and counsel both inside and outside the firm.
- Anticipate scheduling needs resolve conflicts and ensure seamless coordination across multiple time zones.
- Track and organize active and inactive client matters contracts agreements and deal documents; retrieve summarize and brief attorney as needed.
- Serve as a confident first point of contact with clients and their representatives projecting professionalism and discretion.
- Handle confidential correspondence document preparation and redlining.
- Coordinate execution of multi-part and multi-party agreements.
- Prepare client engagement and retainer agreements.
- Assist with time entry billing and expense reporting.
- Coordinate domestic and international travel including agendas and briefing materials.
- Perform other related duties as assigned.
Supervising Partner Support
- Assist the Supervising Partner with office-wide responsibilities including marketing recruiting events attorney support and administrative initiatives.
- Help coordinate Los Angeles office events industry sponsorships and speaking engagements.
- Support office management functions such as scheduling internal meetings liaising with New York office leadership and tracking local projects.
QUALIFICATIONS
- Bachelors degree required.
- Minimum 3 years of relevant experience as an executive assistant or administrative professional supporting high-level executives talent agents managers or attorneys.
- Strong interpersonal skills with a polished and approachable demeanor; able to interact comfortably with high-profile clients and colleagues at all levels.
- Proven ability to manage complex scheduling and logistics in a fast-paced client-driven environment.
- Exceptional time management organizational skills attention to detail and ability to anticipate needs and remain unflappable under time constraints and high-pressure situations.
- Ability to exercise discretion and maintain strict confidentiality.
- Proficiency in Microsoft Word and Outlook; experience with billing and expense systems a plus.
BENEFITS
Frankfurt Kurnit Klein & Selz offers eligible employees a comprehensive range of benefits including medical dental vision care life insurance disability insurance commuter benefits flexible spending and retirement plans.
To apply: Direct applicants may apply to this position by clicking Apply below or on the upper right side on this posting. Your submission must include a resume and a cover letter addressed to Oris Diaz Director of Human Resources. If you have any questions about this position please send an e-mail to .
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions responsibilities or requirements. The duties and responsibilities may change at any time with or without notice.
Frankfurt Kurnit Klein & Selz is committed to providing a diverse work environment free from harassment and discrimination in which all individuals are treated with respect and dignity. The Firm is an equal opportunity employer committed to recruiting the most qualified employees and providing them with equal opportunity for advancement in all aspects of employment. All human resources actions are administered in a manner which will not discriminate against any persons on the basis of age race sex color creed religion national origin disability sexual orientation gender identity gender expression marital status genetic predisposition or carrier status veteran status or any other characteristic or trait protected by Federal State or local law. The Firm prohibits and will not tolerate any such discrimination or harassment. Further it is our policy to provide reasonable accommodations to people with disabilities who request such accommodation consistent with the requirements of the Americans with Disabilities Act.
Employment Type
Full Time
