Operations Coordinator
Operations Coordinator
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Job Description
Note for Current UM Employees
Current employees must apply internally via ConnectU >
The University of Mississippi
The University of Mississippi fondly referred to as Ole Miss stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant inclusive community where every member student faculty and staff can achieve their fullest potential.
Department Summary
The University of Mississippi School of Pharmacy has evolved into one of the countrys most productive and highest-ranked pharmacy schools. It has produced both practicing pharmacists and renowned researchers. It consistently ranks among the countrys top programs for research and instruction. But perhaps its most impressive achievement is the long line of scholars and pharmacists who have advanced patient care the profession of pharmacy and their disciplines.
Role Specifications
Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page
Family -Administration
Sub-Family -Administrative Operations
Career Track / Level - P1
Grade -5
Role Summary
Performs and oversees various administrative functions within a department including but not limited to; Office facilities and equipment management. Administer or support accounting processes. Support HR activities database / system administration task.
Examples of Work Performed
- Assisting in budget tracking and reporting
- Reconciling expenses and preparing financial summaries
- Assisting in the planning and execution of departmental projects
- Tracking project progress and timelines
- Maintaining accurate records and filing systems (digital and physical)
- Processing invoices reimbursements and purchase orders
- Scheduling meeting appointments and events
- Ordering and managing office supplies and equipment
- Acting as a liaison between departments faculty and staff
Essential Functions
These essential functions include but are not limited to the following. Additional essential functions may be identified and included by the hiring department.
1. Plans and coordinates office-wide facilities maintenance space planning moves equipment installations and other events or projects with internal and external stakeholders.
2. Monitors inventory and places orders for office equipment supplies or provisions.
3. Manages or administers accounting processes including budgeting invoice processing employee expense reports reimbursements petty cash and time tracking.
4. May support HR activities or initiatives with employee onboarding and interview coordination and training.
5. Performs company database or system administration tasks including data input reporting user support and upgrades.
6. Resolves day-to-day problems and coordinates with stakeholders to obtain solutions
Minimum Education/Experience
Education:Bachelors Degree
Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.
EEO Statement
The University of Mississippi provides equal opportunity in any employment practice education program or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race color gender sex pregnancy sexual orientation gender identity or expression religion national origin ethnicity citizenship age disability military status protected veteran status genetic information or any other legally protected status.
Minimum Physical Requirements
Physical Requirements: These physical requirements are not exhaustive and additional job-related physical requirements may be added to these by individual agencies on an as needed basis.
Corrective devices may be used to meet physical requirements.
Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.
Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.
Motor Coordination: While performing the duties of this job the incumbent is frequently required to talk and hear; and use hands to finger handle or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms
Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.
Background Check Statement
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check and when appropriate a financial (credit) report or driving history check.
Required Experience:
IC
Employment Type
Full-Time
