Documentation Manager

Bengaluru - India

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Description :

Define and implement Documentation Management within the Project/Program/Bid organization (in Leading Unit and coordinate in all Participating Units).
Coordinate Documentation activities along life cycle of project and in line with Project Contractual obligations.
Define and Monitor complete Project / Program / Bid Documentation and prepare related reporting
Execute Documentation Life Cycle
Build the Documentation Management Plan (DMP) in compliance with the contractual requirements
Be the main contact with the Customers the Partners the core team all metiers involved in the Project (documentation requirements contractual documents to deliver etc.).
Main user of the EDMS for the projects (create the project tree manage and deploy EDMS). In case of specific EDMS contractual requirement manage with Digital Services support the implementation of such tool for the Project (incl. All Participating Units).
Accountable that the Project Documentation is properly archived
Proactive role in the Project / Program / Bid in terms of implementation of documentation culture.
Applies the rules defined in the Documentation Management Plan (DMP) Metadata
Controls documentation standards: template reference version
Define and Deploy the Documentation numbering system
Define and Deploy the Project Working documents single repository (in Teams Sharepoint etc...)
Controls contractual documentation submissions according to customer requirements
Assigns reference when needed to the documentation produced and controls the electronic files identification and customer identification (if relevant)
Checks the identification used by entities and partners
Records in the EDMS all technical and management documentation from external entities
Makes sure internal validation of Project/Program documents (AVVA) is done before submission to Customer.
Completes/updates the DML (Documentation Master List) with data collected during the project and prepares the CDL.
Prepares and records documents submission to Customer/Partners
Sends documentation according to internal distribution list
Provides inputs related to documentation dashboards and reports
Follows Customer and stakeholders documentation status in DML.
Updates the document contractual templates according to contractual requirements
In applying internal rules/instructions records the Document translation and physical archiving.
Prepares and participates in sub-system Gate Review and coordinates with the PrDM.
Suggests improvements of the activity (REX on documentation issues: process organisation)

Job Description : Define and implement Documentation Management within the Project/Program/Bid organization (in Leading Unit and coordinate in all Participating Units). Coordinate Documentation activities along life cycle of project and in line with Project Contractual obligations. Define and Mo...

Job Description :

Define and implement Documentation Management within the Project/Program/Bid organization (in Leading Unit and coordinate in all Participating Units).
Coordinate Documentation activities along life cycle of project and in line with Project Contractual obligations.
Define and Monitor complete Project / Program / Bid Documentation and prepare related reporting
Execute Documentation Life Cycle
Build the Documentation Management Plan (DMP) in compliance with the contractual requirements
Be the main contact with the Customers the Partners the core team all metiers involved in the Project (documentation requirements contractual documents to deliver etc.).
Main user of the EDMS for the projects (create the project tree manage and deploy EDMS). In case of specific EDMS contractual requirement manage with Digital Services support the implementation of such tool for the Project (incl. All Participating Units).
Accountable that the Project Documentation is properly archived
Proactive role in the Project / Program / Bid in terms of implementation of documentation culture.
Applies the rules defined in the Documentation Management Plan (DMP) Metadata
Controls documentation standards: template reference version
Define and Deploy the Documentation numbering system
Define and Deploy the Project Working documents single repository (in Teams Sharepoint etc...)
Controls contractual documentation submissions according to customer requirements
Assigns reference when needed to the documentation produced and controls the electronic files identification and customer identification (if relevant)
Checks the identification used by entities and partners
Records in the EDMS all technical and management documentation from external entities
Makes sure internal validation of Project/Program documents (AVVA) is done before submission to Customer.
Completes/updates the DML (Documentation Master List) with data collected during the project and prepares the CDL.
Prepares and records documents submission to Customer/Partners
Sends documentation according to internal distribution list
Provides inputs related to documentation dashboards and reports
Follows Customer and stakeholders documentation status in DML.
Updates the document contractual templates according to contractual requirements
In applying internal rules/instructions records the Document translation and physical archiving.
Prepares and participates in sub-system Gate Review and coordinates with the PrDM.
Suggests improvements of the activity (REX on documentation issues: process organisation)