Associate Vice President, Facilities

Compensation

$0.00 Annual

Job Description Summary

The application deadline for this position is 11:59pm EST on September 17 2025.

Santa Fe Colleges Facilities oversees more than 1.3 million square feet of educational space encompassing classrooms labs offices meeting spaces and multipurpose areas. The department consists of several divisions including Planning and Design Facilities Services Construction and Business Administration all of which support the colleges mission by creating environments that sustain the needs of the college community.

The Associate Vice President (AVP) of Facilities provides strategic leadership and oversight of the colleges Facilities department and is responsible for the successful planning design construction operation and maintenance of the Northwest campus as well as six educational centers located throughout Alachua and Bradford counties. This position ensures that all facilities and grounds provide safe functional and sustainable environments as well as quality service for students employees and the community.

Under the leadership of the Vice President and Chief Operating Officer (COO) this position oversees the stewardship of the colleges physical resources and is instrumental in the development of related policies procedures and standards to improve operational processes. The AVP effectively utilizes budgeted resources to advance the colleges goals strategic plans and academic mission and provides leadership for master planning capital improvement plans facilities maintenance and operations capital projects and real estate acquisitions. The AVP is also responsible for its units procurement efforts contract administration personnel management and other related priorities and initiatives. Additionally this position serves as a member of the colleges Cabinet and liaises with external community organizations and agencies as the senior leader of Facilities.

**Salary is set by the President as per the SF Salary Schedule.

Job Description

Responsibilities and Duties Include:

• Provides strategic leadership and oversight of the entire Facilities department and sets a clear direction for the successful delivery of services that support the colleges mission values and goals.

• Ensures all college facilities are maintained in a safe accessible and sound manner and that all future facilities are designed and built in a professional code compliant and sustainable manner.

• Participates in the planning and implementation of collegewide strategic goals and recommends actions to accomplish and sustain these goals.

• Establishes department-wide goals that are aligned with college-wide strategic initiatives; analyzes outcome metrics to evaluate overall performance and identifies alternative solutions to address any issues.

• Develops departmental-wide policies procedures standards and guidelines that foster a culture of excellence and which enhance and promote effective operations.

• Promotes innovative uses of technology and ensures department-wide use of best practices including the use of work order systems and quality control systems.

• Provides fiscal oversight to the departments operational and financial administration to optimize processes that produce fiscally prudent results including preparing and submitting budget recommendations advising on anticipated budget requirements and administering the approved budget.

• Leads building and preventative maintenance initiatives including routine facility condition audits and strategic deferred maintenance planning on both annual and long-term timelines; prioritizes tasks based on urgency of requests.

• Provides administrative leadership for the preparation and approval of the colleges capital outlay planning which includes budget development master planning educational plant surveys capital improvement plans project priority lists and state required reporting.

• Administers the colleges capital outlay program to deliver projects on schedule within budget and in accordance with regulatory requirements.

• Oversees the selection and management of design professionals contractors and construction managers ensuring top talent is recruited and retained.

• Oversees the direction development and use of all contracts and agreements within the department to provide an effective efficient and compliant operation; builds professional relationships with contractors vendors and professional service providers.

• Promotes and facilitates a proactive safety-first approach work environment which includes ensuring all personnel are properly trained work is conducted in a safe and environmentally friendly manner and is compliant with applicable health and safety standards.

• Develops real estate strategies that support college programing and directs the property acquisition process for the college; manages and maintains real estate assets held for long-term use.

• Oversees and promotes the development of energy management and conservation efforts to reduce energy use and waste.

• Serves as a member of the colleges Emergency Management Team and participates in the emergency recovery and operations plans; directs implementation within department/scope of responsibility.

• Serves as liaison between the College and the Florida Department of Education in facilities matters maintaining and fostering professional relationships.

• Oversees human resource functions and personnel to include providing direction vision and annual evaluation to direct reports; assesses staffing needs and leads recruitment and retention efforts.

• Participates in professional organizations to maintain awareness of new trends and developments in core areas of responsibility; incorporates and supports department-wide professional development.

• Complies with all published College Rules procedures guidelines and laws/regulations governing public employees including but not limited to those related to document retention and destruction FERPA and confidentiality.

• Strictly honors the privacy security and confidentiality of student records and other sensitive information according to appropriate state federal and college regulations policies and procedures.

• Provides service excellence through courteous informed accessible and professional engagement.

• Performs other duties as assigned.

Reports to: Vice President Public and Government Affairs and COO

QUALIFICATIONS

Required: A bachelors degree in architecture engineering building construction or a related field with at least (6) years of progressively responsible work experience in facilities management as well as experience in budgeting and construction/maintenance-related fiscal controls. Prior supervisory experience leading related areas is required. A combination of relevant education and/or experience equal to ten (10) years will be considered.

Additional Requirements: A criminal background check will be conducted. Applicants must have a valid Florida Class E Operator (drivers) license and be authorized to drive for the college. Must have working knowledge of applicable building codes and regulations including but not limited to State Requirements for Educational Facilities (SREF) Florida Building Code Florida Statutes and Americans with Disabilities Act (ADA).

Preferred: A masters degree in business engineering building construction or a related field with prior work experience in a higher education institution.

General Knowledge Skills and Abilities

• Ability to work successfully in a multi-cultural environment.

• Adaptability to Change able to be flexible and supportive able to positively and proactively assimilate change in rapid growth environment.

• Analytical Aptitude & Problem Solving - able to analyze information problems situations practices and/or procedures collect and interpret data reason logically establish facts identify and define existing and potential issues recognize the interrelationships among elements draw valid conclusions develop recommendations as well as alternative courses of action select appropriate course follow up and evaluate.

• Communication able to effectively communicate in a professional diplomatic empathetic and tactful manner using preferred method and level as applicable to the job.

• Critical Thinking & Judgement - able to make well-reasoned sensible and timely decisions based on careful objective review and informed analysis of available information considerations and other factors.

• Customer Service ability to respond promptly and courteously to all questions from students and faculty demonstrating patience and persistence when helping students with little or no computer skills.

• Ethics able to demonstrate integrity professionalism civility and a high degree of ethics in all job-related actions.

• Leadership has demonstrated success as an entrepreneurial high energy driven hands-on leader. Possess expertise in selecting training developing coaching mentoring and retaining a highly motivated workforce.

• Organization & Time Management able to plan schedule and organize tasks related to the job to achieve goals within or ahead of established time frames.

• Problem Solving proven skills in identifying issues determining their cause developing creative solutions and following through with implementing resolutions.

• Team Orientation & Interpersonal highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

• Relationship Management able to personally provide high level of interactive service to others building relationships and addressing identified needs.

• Results Orientation proven ability to set and exceed established targets.

• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.

• Detail Oriented - Proven accuracy and attention to detail.

• Multi-task - Ability to expeditiously organize coordinate manage prioritize and perform multiple tasks simultaneously to swiftly assess a situation determine a logical course of action and apply the appropriate response.

Application Process: All applicants must submit a completed online SF application a letter of intent an up-to-date resume/curriculum vitae and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes official transcripts are required prior to any offer of employment being made.

If you are a retiree of the Florida Retirement System (FRS) please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in denied the benefits of or subject to discrimination in any college program or activity based on: their race ethnicity national origin color religion age disability sex pregnancy status gender identity sexual orientation marital status genetic information political opinions or affiliations or veteran status. This commitment applies to employees volunteers students and to the extent possible to third parties applicants for admission applicants for employment and the general public. regarding non-discrimination policies or concerns about discrimination or harassment including concerns about sexual harassment or sexual violence under Title IX should be directed to:

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.