Athletics Coordinator

University School of Nashville

Athletics Coordinator

August 2024

Classification:Full-time (12-month 1.0 FTE)

Schedule: Monday through Friday some weekends required

Reports to:Athletics Director

Purpose:To assist the Athletics Director and Middle School Athletics Director in managing the day-to-day operations and promotion of the middle school and high school athletics program serving approximately 350 student athletes in each division provide support to the Director of Athletics for event coverage.

Responsibilities

• Provide clerical support to Athletics Director including correspondence and calendar management department social media channels budget reports and additional projects as needed

• Provide administrative support in the Athletics Office including but not limited to answering phones mail and email; greeting parents and visitors; communicating schedule changes; serving as the primary point of contact for athletes families and department events

• Schedule athletic department events on the school-wide calendar including department meetings and coordinate events with appropriate school organizations and functions

• Generate weekly department newsletter articles in conjunction with Director of Communications

• Lead graphic designer for athletic department including social media graphics apparel artwork way-finding signage senior banners presentation slides and other department-related materials

• Supervise department supply orders inventory needed supplies and code all purchases in a timely fashion

• Develop and manage uniform and equipment inventory storage and maintenance

• Assist Athletic Directors with details related to game/event management; confirmations staffing and event setup; responsible for confirmation of all home/away sporting events

• Prepare reports for the high school state athletic association and middle school league as needed

• Maintain a warm friendly and organized atmosphere in the athletics office which sponsors 15 sports and over 40 teams for grades 5-12

• Prepare payments for game-day officials and staff including online payments and maintain thorough records

• Manage use of athletics facilities including scheduling outside groups and procuring contracts payments and insurance

• Provide administrative support and game administrator duties at athletic and community events as scheduled

• Actively engage in the life of the school in various roles filled by all members of the community

• Perform other duties as determined by Athletics Director

Qualifications and Experience

• High school diploma college degree preferred

• Prior athletics experience preferred

• Prior administrative office management experience preferred

• Experience working with graphic design platforms and/or social media management

Skills and Abilities:

• Demonstrate initiative excellent organizational skills attention to detail and the ability to meet deadlines

• Possess strong oral and written communication skills

• Meet the demands of an open and active working environment with a positive outlook and professional demeanor

• Work collaboratively with colleagues students parents and other members of the USN community

• Possess strong computer skills including proficiency in Google Suite (calendars scheduling sheets slides) as well as the ability to learn new programs quickly

• Be dependable and discreet with regard to needs for confidentiality

• Be eager to learn able to adapt to change and committed to ones own professional growth

• Ability and interest in being flexible especially in regards to hours and tasks at hand

The School

University School of Nashville is an independent non-sectarian co-educational day school with enrollment of over 1000 students in kindergarten through twelfth 1915 the George Peabody College for Teachers opened Peabody Demonstration School USNs predecessor which earned acclaim for its curriculum and 1974 Peabody College announced plans to close PDS and a group of parents alumni students and teachers reconstituted and re-chartered the school as University School of Nashville.

USNs midtown location adjacent to Vanderbilt University and its Peabody College for Teachers reminds us each day of our beginnings over 108 years ago in the demonstration school culture of innovation and educational best practices. Its a vibrant educational community for both students and teachers in the midst of a dynamic city.

In the USN community students expect much of each other and faculty benefit from that high standard. We seek educators who are enthusiastic about their own learning to complement their work and we offer many opportunities for professional growth. USN is committed to creating an institutional environment that mirrors the cultural and ethnic composition of greater Nashville. USN encourages a diverse applicant pool and provides equal employment opportunities for employees and job applicants.

Please be prepared to upload the following items through USNs online application for this position:

1. Cover Letter

2. Resume