Marketing Coordinator, Events (Chicago, IL)

*Please note that this is a 12-month contract position.*

*Please note that if you are located near an OpenTable office you will be expected to work from that office 2x per week*

With millions of diners 60000 restaurant partners and 25 years of experience OpenTable part of Booking Holdings Inc. (NASDAQ: BKNG) is an industry leader with a passion for helping restaurants thrive. Our world-class technology empowers restaurants to focus on what matters most their team their guests and their bottom line while enabling diners to discover and book the perfect restaurant for every occasion.

Every employee at OpenTable has a tangible impact on what we do and how we do it. Youll also be part of a global team and its portfolio of metasearch brands. Hospitality is all about taking care of others and it defines our culture.

OpenTable is seeking a creative highly motivated and detail-oriented Events Marketing Coordinator to join our dynamic team. You will be instrumental in the flawless execution of our events strategy across our B2C (diners) and B2B (restaurants) segments.

We are looking for someone with knowledge of and passion for the restaurant industry someone who has their pulse on the dining scene and is excited to contribute to campaigns and experiences that solidify OpenTables role as a trusted and valued partner within the restaurant community. This is a 12-month contract position.

This role is perfect for a quick smart and resourceful individual who thrives in a fast-paced environment and is eager to learn and grow within a highly experienced team. While there will be foundational responsibilities to ensure smooth operations this position also offers significant opportunities for professional development exposure to a wide range of marketing initiatives and the chance to participate in and learn from a world-class marketing team. The right person for this role is great with people has excellent judgment and is both passionate and highly organized.

Key Responsibilities:

• Provide comprehensive support for the planning and execution of all event types including:
  • B2C Diners: consumer-facing events activations and culinary experiences.
  • B2B Restaurants: industry conferences webinars workshops and product launches.
• Build and maintain guest lookbooks and attendee data
• Provide on-site event support assisting with registration guest services and ensuring overall event flow.
• Assist with vendor research contracting coordination and communication (e.g. venues catering AV photographers DJs merch).
• Manage logistics including shipping setup breakdown and tracking of swag inventory.
• Oversee vendor invoices contracts and payment processing; maintain invoice and contract trackers .
• Help develop creative briefs outlining event communications including email campaigns social media plans and related materials.
• Partner with Brand Studio on creative execution ensuring timely design and delivery.
• Track event expenses support invoice processing and maintain accurate budget records.
• Ensure timely follow-up on payments and reconciliation of expenses.
• Create and deliver recap decks/slides for internal and external stakeholders following major events.
• Track social engagement and other event KPIs.
• Maintain event calendars timelines Monday boards and project plans.
• Ensure deadlines are met and communicate progress effectively.
• Provide administrative support for day-to-day team operations.
• Partner closely with Marketing Sales Product PR and Field teams to ensure integrated and impactful event execution.

Please apply if:

• BA/BS degree required
• 2 years of work experience in digital marketing events and/or PR
• Passion for food/dining a must; restaurant industry or adjacent experience a plus
• Efficient highly productive multitasker; self-motivated and flexible; thrives in an entrepreneurial and collaborative environment
• Outstanding communication skills and demonstrated track record working with cross functional teams
• Comfort with data numbers trend analysis and technology
• Detail and results-focused
• Proficiency in Google Workspace.
• Experience with event management software (e.g. Zkipster) CRM platforms (e.g. Salesforce) and project management tools (e.g. ) is a plus.
• Resourceful adaptable proactive and a collaborative team player.
• Ability to perform some physical tasks associated with event setup and breakdown.
• Willingness to travel up to 20% for events (domestic and potentially nationally).

There are a variety of factors that go into determining a salary range including but not limited to external market benchmark data geographic location and years of experience sought/required. The range for this United States located role is $28-$38/hour.

Work Environment & Flexibility

At OpenTable we pride ourselves on fostering a global and dynamic work environment. As a team member with us you will benefit from a schedule tailored to accommodate a global workforce operating across multiple time zones. While the majority of your responsibilities may align with conventional business hours there will be instances where you are expected to manage communications - via calls Slack messages or emails - outside of regular working hours to effectively collaborate with international colleagues respond to restaurant partners and/or address urgent matters. OpenTable will always abide by and consider local laws and regulations.

Inclusion

Were committed to creating a workplace where everyone feels they belong and can thrive. We know the best ideas come when we bring different voices to the table so were building a team as dynamic as the diners and restaurants we serveand fostering a culture where everyone feels welcome to be themselves.

If you need accommodations during the application or interview process or on the job were here to support you. Please reach out to your recruiter to request any accommodations.

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