Patient Registration Specialist - Toledo Hospital - Admitting Office - Per Diem Variable

ProMedica is a mission-driven not-for-profit health care organization headquartered in Toledo Ohio. It serves communities across nine states and provides a range of services including acute and ambulatory care a dental plan and academic business lines. ProMedica owns and operates 10 hospitals and has an affiliated interest in one additional hospital. The organization employs over 1300 health care providers through ProMedica Physicians and has more than 2300 physicians and advanced practice providers with privileges. Committed to its mission of improving health and well-being ProMedica has received national recognition for its clinical excellence and its initiatives to address social determinants of health. For more information about ProMedica please visit

Registers/pre-registers patients to receive medical services in clinic laboratory inpatient outpatient or emergency department. Obtains demographic information validates insurance and receives/post payments. Adheres to necessary regulatory requirements. Answers and/or refers questions received from patients visitors and staff to appropriate department. Performs various related clerical functions. Always shows respect and value for our customer and projects an image of professionalism.

Accountabilities/Performance Standards

• Perform a variety of face-to-face registration pre-registration walk in outpatient scheduling and collection functions for all patients including self-pay patients.
• Utilize electronic insurance verification system to verify insurance benefits and determine copay and/or coinsurance for the patients services; ask all eligible patients for copay and/or coinsurance to meet monthly Point of Service goals.
• Contacts patients via phone for necessary information pertaining to registration billing and financial responsibility via our pre-registration process.
• Assists patients at time of service with general benefit and financial responsibility inquires and posts payments to patient accounts as appropriate.
• Manages time effectively to perform complete registration questionnaires while meeting departmental productivity standards in compliance with system productivity policies. Uses time to complete other departmental duties when patients cannot be registered.
• Maintains high attention to detail by reviewing all work for completeness and accuracy in compliance with system quality assurance policies. Completes registrations to meet department accuracy standards for error-free work as demonstrated on the monthly KPI (Key Performance Indicators).
• Understand basic Registration processes and provide feedback to management on issues that impede timeliness or quality of Registration and work with management to resolve.
• Independently review assigned reports/work queues to ensure goals and deadlines are met.
• Maintains current knowledge of insurance requirements communicated by email memorandum educational matrices and in-services.
• Seeks assistance from Financial Counselors when needed to maintain patient flow while resolving financial issues. Communicates effectively with service delivery areas when unresolved financial issues threaten appointment schedules.
• Respects the rights and dignity of all patients. Provides and maintains patient privacy at all times. Is compliant with HIPAA guidelines and privacy practices patient confidentiality and patient rights.
• Escorts customer/employees to their requested location when possible. (Site Specific).
• Immediately approaches a customer or employee who seems lost and offers assistance.
• Takes ownership of a customers problem. Ensures the matter is resolved in a timely manner if able or exculpate to the appropriate department.
• Functions as a team member to organize and prioritize responsibilities to complete daily work requirements:
  • a. Complies with changes in duties and assignments in a positive and cooperative manner.
  • b. Adjusts to peaks in workload: demonstrates flexibility and adaptability to change.
  • c. Completes assignments in appropriate time frames.
  • d. Offers assistance to co-workers to ensure completion of all assigned duties as necessary.
  • e. Performs duties in a self-directed manner with minimal supervision or direction.
• Demonstrates a positive supportive respectful and helpful attitude in interactions with all department customers (patients physicians visitors and other healthcare team members).
• Assist management with training new staff as necessary.
• Other duties as assigned.

Education: Must have a high school diploma or equivalent.

Skills:

• Must demonstrate excellent communication customer service and interpersonal skills in a fast-paced environment.
• Must be able to input and retrieve information from a computer operate a calculator fax machine and copier.
• Must have previous experience with computers and office applications. Must be able to move about office and between workstations.
• Must be able to occasionally lift move and carry moderately heavy materials. Must demonstrate commitment to exceptional customer service.
• Must have strong organization skills and the ability to multi-task.
• Must be able to read and speak the English language.

Must be able to complete 3 weeks of full time training Monday thru Friday 8 a.m. - 5 p.m. or 9 a.m. - 6 p.m.

The above list of accountabilities is intended to describe the general nature and level of work performed by the incumbent; it should not be considered exhaustive.

ProMedica is a mission-based not-for-profit integrated healthcare organizational headquartered in Toledo Ohio. For more information please visit applicants will receive consideration for employment without regard to race color national origin ancestry religion sex/gender (including pregnancy) sexual orientation gender identity or gender expression age physical or mental disability military or protected veteran status citizenship familial or marital status genetics or any other legally protected compliance with the Americans with Disabilities Act Amendment Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a job with ProMedica please contact

Equal Opportunity Employer/Drug-Free Workplace