Payroll Specialist
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Temporary Payroll Specialist
This role is responsible for processing semi-monthly payroll on time accurately and in compliance with government regulations and all related activities. The ideal individual will have payroll experience analytical ability a critical eye for detail and 100% accuracy. They will work in conjunction with and support the Finance and Human Resource teams. May assist with other accounting functions/task as the needs arise.
Onsite: Santa Ana CA office
Pay range: $28-$38 per hour
Essential Duties and Responsibilities
New hires terminations changes to existing employee information.
o Verify employee documents are complete and accurate pertaining to legal name TIN banking job title department reporting manager payrate work calendar / hours.
o Review benefit enrollment data details.
o Enter or review employee record in NetSuite electronic timeclock and 401k contributions.
Payroll items (earnings taxes deductions company contributions time-accruals (sick/vacation)
W-4 (Setting up new tax jurisdiction if necessary)
Time-Off plan (sick and vacation)
Benefit deductions and company contributions.
o Enter expense and spending limits.
o Upload new employee information to 401k enrollment or upon termination.
Processes bi-monthly payroll ensuring accurate and timely processing of payroll updates including:
o Process payroll including handling employee absences in compliance with government regulations and all related activities (sick vacation holiday etc.).
o Review hourly employees timecard and correct any time punch errors as necessary.
o Communicate to managers to approve timecards for their hourly direct reports and notify managers of timecard concerns (to include meal penalties).
o Run 401k current deferral election change report and update employee record in NetSuite and post report to SharePoint folder.
o Review and analyze payroll to ensure any discrepancies or errors are corrected or brought to the supervisors attention for discussion prior to committing payroll
o Create payroll batch in NetSuite and commit after review with supervisor.
o Run payroll reports and post to SharePoint.
o Run and upload 401k contribution report to 401k provider.
Research & respond to employee inquiries regarding payroll time clock & 401k benefits.
Prepare W-2 and 1099 schedules at year-end for management review.
o W-2 to General Ledger reconciliation and verification with SuitePeople (Ceridian)
o 401k Year-end reconciliation and accrual; communicating audit results with 401k Admin (Newport)
o ACA 1095 validation communicating results with benefits administrator (Burnham)
Assists in any tax financial or payroll audits.
Full-time onsite work to fulfill the administrative functions referenced above such as guiding and educating employees relating to payroll and accounting responsiblities.
Additional projects and/or duties as they arise.
Qualifications Required for Position
Minimum of an Associate degree in business accounting finance or equivalent
Minimum of 5 years experience and proficient with processing in house payroll
Experience with NetSuite is highly preferred.
Excellent computer skills with proficiency in Microsoft Office Suite (Excel Word PowerPoint and Outlook) and Microsoft Teams or Zoom
Ability to maintain the highest level of discretion diplomacy and confidentiality in all dealings with employees.
Well organized analytical and strong attention to detail.
Ability to problem solve and find solutions.
Excellent interpersonal written and verbal communication skills
Contributes to a collaborative and inclusive work environment.
Has a sense of urgency and a willingness to get to the bottom of a problem.
Ability and willing to proactively helps others.
Work Environment
Full-time onsite indoor at a manufacturing facility
Prolonged periods at a desk and working on a computer.
Must be able to lift 25 pounds at times.
Required Skills:
Qualifications Required for Position Minimum of an Associate degree in business accounting finance or equivalent Minimum of 5 years experience and proficient with processing in house payroll Experience with NetSuite is highly preferred. Excellent computer skills with proficiency in Microsoft Office Suite (Excel Word PowerPoint and Outlook) and Microsoft Teams or Zoom Ability to maintain the highest level of discretion diplomacy and confidentiality in all dealings with employees. Well organized analytical and strong attention to detail. Ability to problem solve and find solutions. Excellent interpersonal written and verbal communication skills Contributes to a collaborative and inclusive work environment. Has a sense of urgency and a willingness to get to the bottom of a problem. Ability and willing to proactively helps others.
Required Education:
Minimum of an Associate degree in business accounting finance or equivalentMinimum of 5 years experience and proficient with processing in house payroll
Company Industry
IT Services and IT Consulting
Key Skills
- Data Entry
- Paychex
- QuickBooks
- Accounting
- 10 Key Calculator
- Paylocity
- Microsoft Excel
- Payroll
- ADP
- Administrative Experience
- Human Resources
- Bookkeeping
