Administrative Assistant (Temporary)

About Bow Valley College

Bow Valley College is the largest college in the Calgary area with over 15000 students. We open doors to in-demand jobs across Canada. Our graduates contribute to the economy and community through careers in business entertainment arts technology health care social services and more. We are proud to be named one of Albertas Top 80 employers and one of Canadas Top 50 research colleges. Our innovative applied research focused on health and health technology educational technology and social innovation is helping shape the future of college education. Learn more about the opportunities we create for students employees and our province at .

Position Summary

Reporting to the Associate Dean this position provides administrative support to the program areas for the Chiu School of Business (CSB). The position also provides reception coverage.

Administrative Support responsibilities will include providing support for programs in the Chiu School of Business programs as well as to the Associate Dean and this persons direct reports. The Administrative Assistant carries out general administrative duties as assigned including scheduling appointments facilitating and maintaining files and forms preparing reports and assisting with onboarding of new instructors ensure each is provided with necessary materials including schedule textbook D2L account BVC account etc.

Additional responsibilities involve accurately entering information into Infosilem scheduling system and make necessary requests/changes as required requesting room bookings/changes; orders food for various functions taking meeting minutes and assisting with workshops or similar activities scheduling students and classrooms confirming students eligibility to attend ensuring that computer equipment is operational and so on.

The Administrative Assistant Assists with special events/guest speakers; room booking/refreshments; signage; thank-you gifts; and communications with students regarding upcoming events while keeping the Associate Deans informed of enrolment numbers and course fill reports.

Reception Support to the Chiu School of Business accountabilities will include providing reception to all areas of the department greeting and assisting students staff faculty and external visitors in a pleasant and welcoming manner and providing efficient and friendly response and direction to incoming phone calls.

Qualifications

• Certificate in Office or Business Administration or related.
• 1-2 years administrative experience in an office setting.
• Proven experience as an administrative assistant office assistant or in a related role.
• Strong interpersonal communication skills.
• Excellent Microsoft Office skills and familiarity with D2L and Unit 4 is an asset.
• Demonstrated initiative when responding to basic inquiries; determine who/when to forward to for further responses.
• Excellent customer service skills in person and on the telephone.
• Experience with and knowledge of the Chiu School of Business operations and programs preferred
• An equivalent combination of education and experience may be considered.

If your education was received internationally we will require you provide an international education assessment through IQAS WES or one of the other nationally designated organizations upon hire.

Closing Date: September 112025

This opening is a temporary AUPE position. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check.

Diversity and Inclusion Commitment

Bow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including but not limited to visible minorities Indigenous peoples persons with disabilities and persons of any sexual orientation or gender identity.

Required Experience:

Manager