Administrative Assistant

CSUN strives to be a destination workplace where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success both for our students and our employees. We have a relentless passion for celebrating diversity equity and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. If this sounds like you youve come to the right place. Learn more: Duties

Under general supervision of the Director of Student Outreach and Recruitment the Administrative Assistant provides general office support to the department and serves as the primary front counter receptionist working closely with student assistants at the front desk. The incumbent performs regular administrative and clerical duties including receiving and screening phone calls taking messages and referring inquiries to the appropriate campus unit.

• Schedules counseling appointments with an available Outreach Counselor and works closely with the Office Manager ensuring deadlines are met and clerical support is provided where needed.
• Responsible for covering the front reception area ensuring doors are open by 8:00 a.m. and that the Testing kiosk is set-up charged and shut down daily taking care to manage cables and special cords.
• Maintains priorities and deadlines for assisting in clerical support needs as established by the Office Manager and prepares reports and proposals by assembling available materials and utilizing background information.
• Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: to three (3) years of full-time general office clerical work that has provided the applicant with the knowledge and abilities listed.

Knowledge Skills & Abilities

• Thorough knowledge of correct English grammar spelling and punctuation; and office methods and basic filing systems procedures and practices.
• Ability and specialized skills to: organize coordinate and prioritize multiple tasks; learn identify and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems.
• Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment and software.

Pay Benefits & Work Schedule

• The university offers an excellent benefits package including but not limited to: medical dental vision retirement & savings tuition waiver and more.
• Classification: Administrative Support Assistant / 1032 / 2
• The anticipated HIRING RATE is $3709 per month. The salary range for this classification is: $3680 - $5417 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• This is a Temporary position; end date to be determined.
• The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position.

General Information

• This job opening has been re-posted and will remain OPEN UNTIL FILLED.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note:California State University Northridge (CSUN) is not currently sponsoring staff management or faculty positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process please visit this link: CSU recommends that faculty staff and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2 the virus that causes COVID-19 and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of Age Disability (physical or mental) Gender Gender Identity (including Nonbinary or Transgender) Gender Expression Genetic Information Marital Status Medical Condition Nationality Pregnancy or related conditions Race or Ethnicity (including color caste or ancestry) Religion or Religious Creed Sex (including Sex Stereotyping or Sex Characteristics) Sexual Orientation and Veteran or Military Status. Our nondiscrimination policy is set forth in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at .