Sales Administrator - Bilingual

Why JoiniQ

Werea winning team driven by collaboration innovation and success. AtiQOffices we believe in working hard having fun and celebrating the journey we support our team:

• Comprehensive Benefits:Protect yourself with a benefits package that covers health and medical expenses.
  

• Health Spending Account:Cover health and wellness expenses beyond traditional benefits.
  

• Employee and Family Assistance Program:Access confidential support for personal financial and mental health challenges.
  

• Flexible Paid Time Off:Enjoy the freedom to take time off as needed with our flexible paid time off policy.
  

• Professional Development Funds and Resources:Advance your career with funds and resources for professional development opportunities.
  

• Perks:Savour complimentary tea coffee and snacks in our stylish spaces.
  

• Vibrant Team Culture:Collaborate with bright talented colleagues who inspire and motivate.

Position Overview:

Reporting to the Director of Sales & Marketing the Sales Administrator plays a critical role in supporting the Sales team across Toronto Ottawa Montreal and Vancouver. This position is designed for someone who is detail-oriented highly organized and thrives in a fast-paced customer-facing environment. Given the national scope of the role bilingual proficiency in English and French is .

The Sales Administrator will be responsible for managing inbound leads ensuring accurate CRM data hygiene supporting the Regional Account Managers (RAMs) and helping drive efficiency by leveraging AI tools and streamlined processes. This role requires excellent communication skills the ability to quickly understand a prospects needs and a collaborative mindset to work closely with the Sales & Marketing team.

This is a hybrid role based in Toronto with a requirement to work from the office at least three (3) days per week adjusting as needed based on business demands.

Key Responsibilities (Including but are not to be limited to)

Lead Management & Customer Support

• Monitor and manage all inbound leads (phone email website chatbot walk-ins paid advertising).

• Qualify leads by documenting office space requirements in detail and assigning them to the appropriate RAM.

• Respond to inquiries quickly and ensure prospects receive an excellent first impression of iQ Offices.

• Support on-site tours for prospective clients in Toronto when .

CRM & Data Management

• Input assign and track leads within the CRM (HubSpot) ensuring data accuracy and task completion across all portfolios.

• Maintain data hygiene and monitor performance metrics to support sales reporting.

• Provide insights and recommendations to improve processes and outbound messaging.

Sales Support & Administration

• Assist RAMs and the Director of Sales & Marketing with day-to-day sales activities and projects.

• Prepare agreements and proposals based on RAM specifications and send them on behalf of the RAM when .

• Prepare reports maintain order/prospect databases and support aggregator administration.

• Contribute to sales process improvements training content and team efficiency initiatives.

• Utilize AI tools to streamline workflows and improve responsiveness.

Skills & Qualifications

• Bilingual in French and English (required).

• 13 years of sales customer service or administrative support experience

• Strong CRM experience (HubSpot preferred); comfortable working with data and reporting.

• Exceptional attention to detail organizational skills and ability to manage multiple priorities.

• Proficiency with Microsoft Office 365 and confidence using AI or digital tools to increase efficiency.

• Excellent written and verbal communication skills.

• Strong problem-solving ability and customer-first mindset.

• Previous experience in coworking commercial real estate or leasing is an asset.

• Flexibility to adjust working hours when necessary to accommodate time zone differences.

Our Core Values

AtiQ our core values guide everything we do. We are looking for someone whodemonstratesthese daily:

• CAREWe choose authenticity empathy and respect in every interaction.
  

• CURIOUSITYWe explore learn and improve to shapewhatsnext.
  

• IMPACT We are obsessed with curating experiences that leavea lasting impression.
  

• OWNERSHIPWe take pride in our workown our outcomesand pursue excellence daily.
  

AboutiQOffices

AtiQ we create inspiring workplaces that empower ourMembersto thrive. With flexible terms stunning interiors and top-tier servicewevegrown froma single locationin 2012 to become Canadas largest Canadian-owned coworking provider. Our prime downtown locations make it easy for teams to focus on what matters mosttheir success.

Join a Diverse & Inclusive Community

Wereproud to be an equal-opportunity employer committed to fostering diversity and inclusion. You will receive consideration for employment regardless of race religion gender gender identity or expression sexual orientation ethnicity creed disability or age.

Accessible Recruitment

Weare dedicated to providingaccommodations throughout the recruitment process to ensure accessibility for everyone. If yourequireaccommodations please contact

Ready to Apply

Ifyoureready to take your career to the next levelwedlove to hear from you! Submit your resume and show us whyyourea great fit for theiQteam. We aim to circle back to all applicants no matter the decision and thank you for your interest in joiningiQOffices.

Required Experience:

Unclear Seniority