Management Analyst, Senior - Procurement Card
Management Analyst, Senior - Procurement Card
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Job Description
Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- Tuition Assistance Program
Description
The Department of Procurement Services is growing! We are seeking a highly qualified Management Analyst Senior to join our award-winning Procurement Card (P-Card) Team. This role is essential in supporting audit compliance and process improvement functions that strengthen the Citys procurement practices. The P-Card program has earned the prestigious Achievement of Excellence in Procurement (AEP) Award reflecting our commitment to innovation transparency and accountability. As part of this dynamic and collaborative team your contributions will help drive fiscal responsibility policy compliance and operational efficiency across the City of Richmond.
Why Join Our Team
The City of Richmond offers a professional and purpose-driven environment where your expertise can make a meaningful impact. As part of the Department of Procurement Services youll join a team that values innovation collaboration and continuous improvement. We are committed to professional development recognize individual contributions and actively support career growth within a forward-thinking organization. Our workplace culture embraces diverse perspectives fosters accountability and encourages fresh ideas. This is a unique opportunity to contribute to high-impact projects while advancing your career in a supportive and evolving public sector setting.
Hiring Compensation Range: Up to $87961Duties include but are not limited to
Program Oversight & Compliance
- Serve as the Citys subject matter expert for procurement card policies and fraud mitigation
- Lead implementation of internal audit recommendations and compliance initiatives
- Monitor program-wide adherence to reconciliation timelines purchase approvals and regulatory thresholds
Auditing & Risk Management
- Conduct detailed audits to assess transaction compliance documentation accuracy and approval workflows
- Investigate and escalate potential misuse such as split transactions or excessive spending
- Prepare audit reports with findings recommendations and corrective action plans
Training & Education
- Design and deliver engaging training sessions for cardholders approvers and staff
- Develop and maintain online learning platforms (e.g. NeoGov)
- Promote consistent application of procurement rules across departments
Process & Program Management
- Manage cardholder lifecycle (application limits deactivation) in coordination with HR and Works
- Collaborate with cross-functional teams including Finance IT and Bank of America
- Support payment processing and troubleshoot issues within Bank of Americas Works platform
Performance & Innovation
- Track spending trends vendor usage and SWaM participation metrics
- Research and implement enhancements like virtual cards and ePayables
- Develop KPIs and present updates to senior leadership
- Lead fraud prevention efforts and update escalation protocols as needed
Qualifications Special Certifications and Licenses
KNOWLEDGE SKILLS AND ABILITIES:
- Comprehensive knowledge of purchasing card programs procurement regulations financial compliance frameworks and internal auditing standards.
- Strong analytical and critical thinking skills with the ability to interpret complex data identify risks and develop effective solutions.
- Excellent written and verbal communication skills including experience preparing detailed reports and delivering executive presentations.
- Proven ability to develop and deliver engaging training and educational programs to diverse audiences.
- Demonstrated leadership and influencing skills to effectively lead change management initiatives and foster collaboration across departments.
- Strong collaboration and interpersonal skills with the ability to build and maintain productive relationships with stakeholders at all organizational levels.
- High ethical standards discretion and sound judgment in handling sensitive financial information and enforcing policy compliance.
- Adaptability learning agility and a proactive mindset to anticipate risks stay current with evolving regulations and implement continuous improvements.
- Effective time management and organizational skills to prioritize and manage multiple competing projects and deadlines.
- Customer service orientation with a commitment to responsiveness and support for city departments and cardholders.
- Resilience patience and tact when addressing compliance issues audit findings and program challenges.
MINIMUM TRAINING AND EXPERIENCE:
- Bachelors degree in Business Administration Public Administration Finance Accounting or related field (Masters preferred).
- At least 5 years of progressively responsible experience in procurement auditing finance or compliance.
- Strong understanding of procurement card programs financial controls and policy enforcement.
- Proficiency with Microsoft Office (especially Excel) Oracle ERP NeoGov SharePoint and similar platforms.
LICENSING CERTIFICATIONS and/or OTHER SPECIAL REQUIREMENTS:
- Certification such as CPCP CPPO CIA or related credential.
- Experience in public sector procurement and/or auditing.
- Familiarity with process improvement methodologies (Lean Six Sigma).
Americans with Disabilities Act Requirements
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.
ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts electrical currents vibrations etc.; atmospheric conditions such as fumes odors dusts gases and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people imminent danger and a threatening environment.
Physical Requirements and Working Environment:Due to the nature of work assignments incumbents must be able to perform detailed work on multiple concurrent tasks with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk hear see and perform repetitive motions; frequently reach and finger; and occasionally climb balance stoop kneel crouch crawl reach stand push pull lift walk grasp and feel. The working conditions may not include environmental terms of the physical strength to perform the essential duties this classification is considered to be sedentary exerting up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .
This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.
The City of Richmond Values Veterans.We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
Required Experience:
Senior IC
Employment Type
Full-Time
