Medical Office Manager-WB386
Medical Office Manager-WB386
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Job Description
Our client is dedicated to providing exceptional care to womens health patients and they are seeking a strong leader to oversee the daily operations staff coordination and administrative functions of their busy practice. The ideal candidate will excel at managing multiple priorities fostering a collaborative work environment and ensuring a seamless patient experience.
Position Overview:
As the Medical Office Manager you will play a critical role in ensuring the efficiency of clinic operations staff management patient scheduling and financial processes. This role requires strong leadership problem-solving abilities and the ability to manage a team of healthcare professionals in a demanding fast-moving setting.
If you have experience in healthcare administration team leadership and multi-tasking in a high-energy environment this is the perfect role for you!
Principal Responsibilities:
- Oversee the day-to-day functions of a busy OB/GYN clinic ensuring efficiency and high-quality patient care.
- Manage patient scheduling electronic medical records (EMR) and administrative workflows.
- Ensure compliance with healthcare policies regulations and privacy laws (PHIA HIPAA).
- Collaborate with physicians and clinical staff to streamline operations and enhance the patient experience.
- Lead recruit train and supervise front desk and administrative staff.
- Conduct performance evaluations and provide professional development opportunities.
- Foster a collaborative patient-focused workplace culture.
- Oversee the patient intake and appointment processes to ensure a smooth and welcoming experience.
- Address patient inquiries concerns and feedback with professionalism and empathy.
- Implement strategies to improve patient satisfaction and operational flow.
- Manage clinic and physician billing processes ensuring timely submissions and compliance with healthcare billing guidelines.
- Oversee general accounting payroll expenses and reconciliation.
- Respond to Manitoba Health inquiries and oversee insurance claims processing.
- Oversee budgeting invoicing and financial reporting to maintain the clinics fiscal health.
- Maintain medical supply inventory office equipment and vendor relationships.
- Coordinate facility maintenance repairs and office upgrades as needed.
- Identify and implement workflow enhancements to improve efficiency.
- Ensure adherence to privacy regulations patient confidentiality policies and best practices in healthcare administration.
Qualifications:
- Proven experience in healthcare administration office management or a similar leadership role in a medical setting. Experience in OB/GYN or womens health is highly preferred.
- Excellent organizational and multitasking skills to handle a high-volume fast-paced environment.
- Strong leadership abilities to manage and motivate staff while ensuring operational excellence.
- Familiarity with medical terminology EMR systems (Libre MD is an asset) and healthcare policies.
- A background in business administration healthcare management or a related field (Bachelors degree preferred).
- Outstanding communication skills to liaise with physicians staff and patients effectively.
- Proficiency in Quickbooks.
What We Offer:
- Competitive salary & benefits package
- Opportunities for career growth & professional development
- A collaborative and supportive work culture
- The chance to lead operations in a reputable OB/GYN practice
If you are a motivated Office Manager looking for an exciting new challenge we encourage you to apply for this position.
For more information on this opportunity and our client please reach out to Braeden Demchuk at Summit Search Group at
Summit Search Group has a strong commitment to Diversity Equality and Inclusion. We strive for continuous development modeling inclusive behaviors and proactively managing bias throughout our process.
Required Experience:
IC
Employment Type
Full Time
