Fleet Manager
Fleet Manager
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Job Description
JOB TITLE: Fleet Manager
LOCATION: Rochester N.Y.
DEPARTMENT: Operations
REPORTS TO: Chief Operating Officer (COO) or Director Operations FLSA
STATUS: Exempt
CLASSIFICATION/STATUS: Full-Time
SALARY: $62000 - $75000 commensurate with experience
WORK HOURS: Monday Friday 7:00 AM 3:30 PM
Position Summary:
The Fleet Manager is responsible for the full lifecycle management of OTMs fleet of approximately 50 vehicles. This includes liaising with leasing companies vehicle acquisition and disposal safety & compliance maintenance & repairs and annual budgeting/budget management. The Fleet Manager ensures the fleet operates safely and cost-effectively in alignment with organizational needs. This role requires strong leadership analytical ability and decision-making skills to drive operational effectiveness and efficiency.
Key Responsibilities:
1. Safety & Compliance
Execute proper maintenance & repair to ensure vehicle safety
Create and enforce fleet safety policies procedures and training programs
Collaborate with HR and the Safety Coordinator to ensure compliance with OSHA DOT and company safety requirements
Investigate vehicle-related incidents and implement corrective actions as needed
2. Fleet Lifecycle Management
Partner with Program Managers to assess & fulfil ongoing vehicle needs and to develop & execute vehicle acquisition strategies (i.e. lease vs. purchase)
Manage acquisition registration licensing vehicle staging with equipment (e.g. decals telematics beacon etc.) and deployment into programs.
Oversee vehicle disposition at end of lifecycle (eol)while optimizing eol costs.
3. Maintenance & Operations Oversight
Develop and implement preventive maintenance programs to optimize vehicle uptime/availability Review & approve repair orders for cost effectiveness and quality
Set-up & manage vehicle telematics and reports to Program Managers Maintain accurate service inspection and compliance records
4. Budgeting & Cost Control
Develop and manage the annual fleet budget including fuel maintenance leasing and insurance costs
Analyze fleet data to identify opportunities to reduce expenses and increase efficiency
Provide regular reports to the CFO/COO/Dir. Operations and senior leadership on fleet performance and costs
5. Vendor & Stakeholder Management
Build and maintain good working relationships with outside vendors leasing companies and service providers
Partner with Program Managers to ensure fleet resources align with operational needs
Lead continuous improvement initiatives for fleet operations and performance
Minimum Qualifications:
35 years of proven experience in fleet management logistics or transportation operations
Strong leadership skills with the ability to influence and collaborate across teams
Proficiency in fleet management and telematics software plus Microsoft Office
Excellent organizational analytical and communication skills
In-depth knowledge of transportation regulations and compliance standards
Preferred:
Bachelors degree in Business Operations Management or related field
Experience managing a fleet of 30 vehicles
Demonstrated success in cost reduction and efficiency initiatives
Physical Demands & Work Environment:
Office-based with regular visits to vendor/field locations
Normal range of vision hearing and manual dexterity for communication and reporting
Occasional lifting of up to 30 lbs
Equal Opportunity Statement On The Mark Utility Locating Services Inc. is an Equal Opportunity Employer a drug-free workplace and complies with ADA regulations as applicable.
Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge skills or abilities.
This document does not create an employment contract implied or otherwise other than an at will relationship.
Required Experience:
Manager
Employment Type
Full-Time
