Programme Administrative Officer
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Closing date: 4 September 2025 @ 23:59 GMT/BST/EAT Location:Hanoi Vietnam Contract: Fixed term one-yearnational contract SALARY: VND - VND One Oxfam Grade:E1 |
Oxfam in Vietnam is looking for a qualified candidate who will be taking the Programme Administrative Officer. The Programme Administrative Officer ensures the effective and efficient support of the administrative process of the assigned projects.
KEY RESPONSIBILITIES:
- Provide support as requested in preparation for program documentation and correspondence in the framework of the project cycle of Oxfam in Vietnam or requirements of the back donor;
- Arrange and monitor the (administrative) processes of the programs in line with ISO procedures and back donor requirements; to signal deviations within the different processes and remind the relevant staff members of this;
- Arrange the processes registration and filing of the documentation and correspondence of the (core) processes in line with applicable procedures and with the help of the automation systems;
- Prepare all relevant Oxfam meetings/workshops. If needed to record action points and/or write the minutes and to monitor their follow-up;
- Provide secretarial administrative and organization support to assigned programs;
- Organize all duty arrangements (including hotel transport and assisting with visas) of colleagues of the project and /or other visitors travelling to and from the field;
- Provide translation and interpretation supports to program activities.
EXPERIENCE KNOWLEDGE & COMPETENCIES
ESSENTIAL
- Completed an education in secretarial administrative or economic direction;
- Proven secretarial administrative and organizational work experience;
- Excellent oral and written command of English and Vietnamese;
- Good computer skills and experience with SAP or other computerized information systems;
- A proactive attitude and you work systematically you know to separate major and minor issues are accurate;
- Good interpersonal and communication skills and you are a team player;
- Willingness to travel to program/project areas.
How to apply
Please upload an up-to-date CV and a covering letter clearly explaining your suitability against the essential criteria in the job profile to
Kindly note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.
About us
Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Oxfam Confederation currently has 21 member organizations working in 79 countries. We share a vision of a just and sustainable world. A world where people and the planet are at the center of our economy. Where women and girls live free from violence and discrimination. Where the climate crisis is contained. And where governance systems are inclusive and allow for those in power to be held to account.
Oxfam in Vietnam believes that a reduction in poverty injustice and inequality will occur through the interaction between active citizens accountable states and responsible private sector and that it is fundamental to Vietnams development. Oxfam in Vietnam contributes to a shift from the current growth-based development model to a Human Economy that cares about People and the Planet.
Our commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment exploitation and abuse lack of integrity and financial misconduct; and committed to promoting the welfare of children young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in theInter Agency Misconduct Disclosure Scheme.In line with this Scheme if a job applicant has been employed by another member of the scheme we willrequest information from that organizationabout any findings of sexual exploitation sexual abuse and/or sexual harassment during employmentor incidents under investigationwhen the applicant left submitting an application the job applicant confirms his/her understanding of these recruitment procedures.
Required Experience:
Unclear Seniority
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
About Company
Oxfam is a global movement of people working together to end the injustice of poverty. That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We t ... View more
