Office & Admin Assistant

Office and Admin Assistant

We are looking for the perfect candidate who wishes to take on a new and challenging role as the office and general administrative assistant in the Copenhagen Nu Skin office.

In this role you will have a diverse spectrum of responsibilities. You will be at the heart of the Nu Skin office in Copenhagen and be responsible for ensuring a smooth run of the office providing general administrative support and acting as the technical point of contact for the office. Your workday will reflect the companys flexibility and you will have the opportunity to be involved in many different projects.

By taking this role you will be part of a dynamic office environment where a good working environment is key. Your role in ensuring an efficient office and well executed tasks and projects will be vital. So if you feel this might be the right role for you please find more information about the position and application process below.

Your role
1. Office administration
Overseeing clerical tasks such as mail maintaining files welcoming visitors etc
Represent Nu Skin for matters pertaining to the office
Keeping an inventory of office supplies/items and ordering new materials as needed
2. Administrative tasks
Prepare and coordinate logistics for meetings including schedules office space handouts equipment refreshments etc.

Contract management for office suppliers and services
Organize company events such as Christmas team building etc from A to Z
Assist with organizing employee recognition
Taking incoming phone calls and handling messages
of contact for IT support
Providing updates on what is needed from IT (Hardware/software)
Managing the IT inventory and sending & receiving IT equipment
Being our on-hands on site Tech support with their full support navigating what needs to be done

Being the spoke person between IT and DK vendors if needed

4. Event and Trip support:

Handle and complete a number of event admin tasks (ie post event follow ups such as payments reports thank you notes etc)

Assisting in optimizing channels dedicated to events (ie. Teams with structure tagging & fine organizing)

Create and maintain events checklist and project files and help track progress against deadlines

Support the Events team with logistics vendor and payment coordination communication and alike

Maintain and regularly update European and Global event calendars and other administrative flows
5. Project involvement for example:
Coordinate external events at the office

Ad hoc projects upon agreement

Your skills
Excellent written and verbal knowledge of English and one Nordic language (Danish Swedish or Norwegian)
Basic computer knowledge & troubleshooting) - interest in basic IT support & willing to learn
Excellent organizational skills with attention to detail
Excellent communication skills both written and verbal
Good knowledge of basic office applications e.g. PowerPoint Excel Word Outlook (applications such as Coupa Concur seen as advantage)
Ability to prioritize multiple projects and ensure completion
Pro-active independent hardworking and flexible
Responsible and trustworthy including with confidential data/information

We offer

The opportunity to be involved in many projects and tasks while collaborating with a broad range of colleagues from different departments and nationalities
A chance to work in the buzzing business of health and wellness
An attractive compensation package
The possibility to work in a hybrid model: both from home and in our beautiful and modern office facilities