HR Generalist / Administration Coordinator
HR Generalist / Administration Coordinator
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Job Description
We are seeking a versatile and detail-oriented professional to join our team as an HR Generalist / Administration Coordinator. This hybrid role combines human resources financial compliance contract/vendor management and office administration responsibilities. The ideal candidate will have a strong background in HR operations accounting fundamentals and administrative support with the ability to collaborate across departments and drive operational efficiency.
Key Responsibilities:
Human Resources & Employee Relations
- Manage the full employee lifecycle including onboarding orientation performance tracking and offboarding.
- Administer employee benefits (insurance PTO leaves etc.) and serve as the primary point of contact for related queries.
- Maintain compliance with HR policies labor laws and organizational procedures.
- Handle employee relations matters including conflict resolution disciplinary actions and policy enforcement.
- Support employee engagement motivation and workplace culture initiatives.
Payroll Finance & Compliance
- Support accounting and payroll processes including payroll administration (using ADP or similar) garnishments invoicing and reconciliations.
- Ensure accurate and timely financial reporting while adhering to accounting principles and compliance standards.
- Assist with budgeting financial projections and ad hoc financial reporting.
- Coordinate with external auditors ensuring timely submission of required documentation.
- Provide recommendations to optimize financial efficiency and working capital management.
Contracts & Vendor Management
- Oversee vendor and client contract lifecycle - drafting reviewing negotiating and monitoring compliance.
- Collaborate with legal counsel to minimize risks and ensure contract terms align with organizational goals.
- Manage vendor relationships to ensure timely service delivery and cost efficiency.
Office Administration & Operations
- Coordinate day-to-day administrative tasks office policies and contractor/vendor relationships.
- Ensure smooth operation of office functions including facilities supplies security and mail management.
- Support senior management with operational and administrative needs.
- Streamline internal processes to improve efficiency and compliance.
Qualifications
- Bachelors degree in Human Resources Business Administration Accounting Finance or a related field.
- 2 5 years of professional experience across HR finance and/or administration.
- Knowledge of HR functions (onboarding payroll benefits compliance) and accounting principles.
- Experience with HR software payroll systems (e.g. ADP) ERP/financial tools; familiarity with Unanet or Deltek is a plus.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills for cross-functional collaboration.
- Demonstrated problem-solving ability and high integrity in handling sensitive information.
- Experience in vendor and contract management preferred.
Employment Type
Full-time
