Executive Administrator

Build a career with confidence

Carrier Global Corporation global leader in intelligent climate and energy solutions is committed to creating solutions that matter for people and our planet for generations to come. From the beginning weve led in inventing new technologies and entirely new industries. Today we continue to lead because we have a world-class diverse workforce that puts the customer at the center of everything we do.

About the role

We are seeking a highly organised and proactive Executive Administrator to support executives and teams in Lucerne with calendar management travel arrangements recordkeeping and onboarding. This role combines coordination problem-solving and communication skills to ensure smooth day-to-day operations. Its an excellent opportunity for someone detail-oriented who enjoys managing diverse administrative responsibilities in a dynamic environment.

Job Description

• Managing and coordinating executive calendars (schedule meetings handle logistic)
• Arranging flights preparing itineraries and managing expense reports accurately and on time
• Maintaining organised digital and physical records incl. contracts reports/correspondence while ensuring confidentiality and compliance with company policies.
• Supporting financial processes (purchase orders tracking invoices ensuring timely payments)
• Overseeing onboarding of new employees
• Being the main point of contact for stakeholders managing correspondence and preparing meeting materials.
• Suggesting improvements to administrative processes to increase efficiency and organisation.

Requirements

• Several years of experience managing multiple administrative tasks and priorities while providing seamless support to executives and teams.
• Exceptional organisational problem-solving and time-management skills
• Proficiency in MS Office Suite (Outlook Excel Word PowerPoint) fluency in German and English (with excellent written and verbal communication skills)

Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status age or any other federally protected class.

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