Reception & Office Support (60-100%)
Reception & Office Support (60-100%)
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Salary Not Disclosed
1 Vacancy
Job Description
About MS Reinsurance
MS Reinsurance is a global reinsurer domiciled in Switzerland with underwriting offices in Zurich Bermuda Miami and New York. The Company underwrites non-life treaty reinsurance solutions on a worldwide basis through its three business units: Americas International and Specialty Lines. As part of the world-leading insurance group MS&AD MS Reinsurance combines reliability and agility to make its clients businesses stronger. With a drive to move quickly and a commitment to long term partnership MS Reinsurance supports its partners with the momentum and stability they can build on.
About the role
As our Reception & Office Support youll thrive in a dynamic international environment where no two days are the same. Youll manage daily operations support meetings and events and keep everything running smoothlyfrom greeting guests to coordinating room setups and handling admin tasks. If you enjoy multitasking staying organized and being the go-to person for all things office-related this role is for you.
Your responsibilities
- Stay updated on reception calendar and daily meetings; prepare visitor registrations
- Greet clients professionally knowing their names/companies and assist with any tasks
- Offer refreshments and set up meeting rooms to standard for every visit
- Maintain meeting rooms in top condition between meetings
- Assist with deliveries and keep line manager informed
- Handle emails and calls organizing and responding as needed
- Coordinate with employees and departments on admin tasks and updates
- Distribute daily fruit monitor kitchen stock and manage weekly orders
Your profile
- 25 years experience in a receptionist or similar role ideally in an international environment with team coordination responsibilities.
- Fluent in English and German (spoken and written); additional languages are a plus.
- Confident using Microsoft Office daily especially for reception and facility tasks.
- Strong organizational skills with the ability to multitask prioritize and stay on top of daily operations.
- Comfortable handling last-minute changes and unexpected requests under pressure.
- Proactive and motivated to support employees and liaise with suppliers.
- Detail-oriented with a high standard for maintaining reception and meeting areas.
- Reliable with recurring tasks like mail handling room setups and supply orders.
- Able to lead and support the reception team ensuring smooth day-to-day operations.
- Open to feedback eager to learn and capable of working independently in the companys best interest.
What we offer
We offer a modern workplace an entrepreneurial culture with room for innovation and a hybrid work model. Collaboration Empowerment and Responsibilities are key values we live on a day-to-day basis. You will be part of a hands-on culture where you really can make an impact. We place mutual trust at the forefront of our collaboration and path to growth.
Note that we will only consider applicants eligible to work in Switzerland.
In case of questions please contact us via email:
MS Reinsurance is the market-facing brand of the risk carrying legal entity MS Amlin AG a global reinsurer domiciled in Switzerland and operating in Bermuda as MS Amlin AG Bermuda Branch in the United States through MS Amlin Reinsurance Managers Inc and in Labuan Malaysia as MS Amlin AG Labuan Branch.
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Employment Type
Full-Time
