Administrative Assistant - Student Life

I. General Description:

Under the supervision of the Dean of Students; the Administrative Assistant of Student Life is responsible for maintaining a good relationship with the students parents faculty and staff members; assists with the coordination of student lunch program student activities; assists the Dean of Students in maintaining accurate records; performs any other job-related tasks deemed necessary and/or assigned by the Dean of Students or the Principal.

Status: Grade 2 Non- Exempt 12 months. (Classification is 12A: Non-duty days during the student school calendar are the same as the teaching staff. All other days in the fiscal year are work days except earned vacation).

• 40 hours per week
• Usual Hours are 7:30 AM to 4:00 PM. Occasional work on weekends and/or evenings.
• Benefits per Diocese of Phoenix Benefit guidelines.
• Reports to the Dean of Students

II. ESSENTIAL JOB FUNCTIONS

• Assists the Dean of Students with record keeping organizing and implementing programs and day-to-day activities related to Student Life
• Greets and assists students who visit Student Services in collaboration with the Administrative Assistant to the Assistant Principal
• Lead correspondent with the schools lunch program (an outside vendor)
• Assists students who visit the schools clinic during the school day; calls parents; administers medication according to the schools policies
• Collaborates with the Athletic Trainer in record keeping of students who visit the schools clinic
• Assists the Dean with organization of student life activities and events such as Loleks Homecoming prom retreats and other student life activities
• Collaborates in development of protocols for students who are involved in clubs and activities
• Provides back up assistance to other office staff in greeting office visitors answering the telephone issuing attendance passes etc.; assists other office staff when needed
• Performs any other job-related tasks deemed necessary and/or assigned by the Dean of Students or Principal

III. REQUIRED EDUCATION KNOWLEDGE SKILLS AND ABILITIES TO PERFORM ESSENTIAL JOB FUNCTIONS

• Practicing Catholic who is joyfully faithful to the churchs tradition and teaching
• Excellent communication skills with both adults and children including ability to speak and write in a positive manner
• Able to understand and express the mission of Catholic Schools especially St. John Paul II Catholic High School
• Strong initiative creativity organizational and problem-solving skills
• Ability to maintain confidentiality
• Experience with organizing events and working with a team
• Self-starter and attentive to details
• Good judgement in handling different personalities and emerging situations; an ability to observe and actively listen in assessing program needs
• Professional appearance and demeanor
• Ability to work with others in a collaborative environment
• Ability to work cooperatively with others utilizing effective interpersonal communication skills
• Experience with Microsoft and Google platforms for email word processing documents spreadsheets and document sharing
• Able to lift and move boxes and materials
• Must possess a strong desire to serve

Disclaimer

This is not necessarily an exhaustive list of all responsibilities skills duties requirements efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job school administration reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies changes in personnel workload rush jobs technological developments etc.).