Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
About the Role
Unity Communications is looking for a proactive and detail-oriented Administrative Assistant to support a U.S.-based construction client in scheduling and field operations. This position plays a key role in coordinating subcontractors tracking daily progress and ensuring smooth communication between field teams and management.
Responsibilities
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Support the lead scheduler in organizing daily work orders and last-minute scheduling changes.
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Send daily reminders to subcontractors with their first job of the day.
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Follow up 23 hours after job start to confirm progress and update internal WhatsApp groups.
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Collect and organize photos of completed jobs for payment processing.
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Maintain an organized tracking system across multiple properties and projects.
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Assist with client updates and status reports.
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Ensure clear communication between subcontractors project managers and the internal team.
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Escalate any issues delays or urgent matters as needed.
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Take occasional client calls and relay messages to the admin team or project managers.
Requirements
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Reside in Mexico with reliable internet and cell phone access.
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Strong organizational and time management skills.
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Proven experience in scheduling administrative support or customer service (construction industry experience is a plus).
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Bilingual: fluent in Spanish and able to communicate professionally in English.
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Proficiency with WhatsApp Google Sheets/Docs and remote communication tools (Zoom Teams).
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Availability to work Monday to Friday 8 AM 5 PM PST.
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Proactive responsible and able to work independently while keeping the team updated.
Nice to Have
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Previous remote experience with U.S.-based teams.
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Familiarity with basic construction terminology.
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Comfortable communicating with subcontractors and field staff.
Employment Type
Full Time
